Administrative Assistant

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com
Location: USA - Braselton, Broadway Boulevard
Division: Solutions
Job Posting Title: Administrative Assistant
Time Type: Full Time
SUMMARY
Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, and analytical and research duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the management staff
• Plan, schedule and organize various meetings, conference calls, appointments including agenda preparation
• Attend meetings as required, documentation & distribution of meeting minutes, etc.
• Monitor project(s) progress to insure compliance with deadlines
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various communications & reports
• Creates or Assists with the design and development of presentations
• Answers and screens telephone calls & prepares incoming/outgoing mail and correspondence, including e-mail and faxes emails for manufacturing plant customers, as needed, and directs priority queries and issues to appropriate party for action
• Greets scheduled visitors and guests, when needed
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Scheduling and meeting with vendors to ensure competitive pricing is maintained
• Assists Human Resources in miscellaneous duties as required such as time tracking, payroll
• Assists Operations with financial recordings such as submitting and maintaining AP/AR logs

OTHER DUTIES

• May perform other clerical and administrative tasks as guided by site management to include (but not limited to): answering telephones, filing, record keeping, and data entry support.
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required

SUPERVISORY RESPONSIBILITIES
N/A
MINIMUM REQUIRED QUALIFICATIONS
Education and/or Experience

• High School or GED
• 1 year experience in a clerical role
• Willing to work evenings and weekends as needed.

Certificates, Licenses, Registrations or Professional Designations
None
SKILLS, KNOWLEDGE AND ABILITIES
Computer Skills

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Language Skills

• English (reading, writing, verbal)

Mathematical Skills
Intermediate
Other Skills

• Effective communication skills (all modes) in both English and Spanish
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• Strong reading and math skills with focused attention to detail

PREFERRED QUALIFICATIONS

• 1 year Bookkeeping experience
• Some college
• Bilingual in English & Spanish (reading, writing, verbal)

PHYSICAL DEMANDS
While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision.
WORK ENVIRONMENT
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.
Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.
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Administrative Assistant
Braselton