Administrative Assistant

Position Summary: The Administrative Assistant is on site and the first point of welcome and assistance at the Miguel’s Support Center (MSC) with day-to-day operations for Guests, Team Members, Vendor Partners, and all visitors. This person is the point person for MSC administration and an extension of the Human Resources Team.

Role Qualifications:

• Minimum 2 years of administrative and/or office management experience 
• Proficient computer skills in MS programs (Excel, Outlook, Word, PowerPoint, etc.)
• Strong abilities in multitasking and time management
• Great service skills with internal and external guests
• Proficient in verbal and written communication. 
• Bilingual (English & Spanish) required
• High School / GED equivalent
• Valid California Driver’s License
• Reliable vehicle for daily use

Position Responsibilities

• Scheduling of department/individual meetings and meeting rooms via Outlook Calendar, MS Teams and ZOOM.  This may include room setup and logistics such as food/beverages and AV. This includes direct management of the CEO schedule
• Answering phones and managing and distributing inquiries immediately to the appropriate parties
• Intake of guest inquiries and/or incidences
• First point of assistance with Team Member inquiries
• Ordering and inventory management of all supplies at the MSC and Restaurants
• Mail management and distribution from post office, express mail services (Fed Ex, GSO), and intercompany deliveries. 
• Oversee general MSC upkeep such as preventative maintenance and cleaning scheduling
• Intermittent general administrative support for senior leadership
• Creation of posters, PowerPoints, and other communications
• Assist in projects as assigned by the Human Resources Team

Core Competencies

• Ability to work with general supervision
• Ability to organize routine, diverse, and spontaneous workload, adapt quickly to change
• Ability to effectively communicate with all cross-functional levels (verbal and written)
• Ability to effectively manage multiple projects and overlapping recurring tasks
• Confidentiality is a must
• Must align with Miguel’s Why and Core Values:
• Why:
• Sharing the love with everyone we serve
• Values:
• Commit to excellence
• Always learn, teach, & evolve
• Care and collaborate
• Act with integrity
• Have fun and love what you do

Compensation and Benefits for Permanent Hire (at eligibility)

• Competitive Compensation (DOE)
• Paid Time Off (PTO) & Paid Sick Leave (PSL)
• Health Insurance benefits (Medical, Dental, Vision)
• Company Paid Life Insurance
• 401(k) Plan with up to 4% Company Match
• Bonus Potential
• M – Card (Meal Benefit)

Physical Demands and Work Environment:

 The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Physical demands: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, and feel objects, reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, and crawl; talk and hear; taste and smell, and drive.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Occasional work in a restaurant and the physical demands thereof.

• Work environment: This position is on site at the MSC daily. While performing the duties of this job, the employee is exposed to customary conditions of both Field and Miguel’s Support Center (MSC) locations prevalent at the time.  The noise level and physical requirements (ex: temperature) are customary to restaurants’ usual work environment.  In addition, this position will be in the Commissary and at the restaurants as needed.