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Form of workSUMMARY
DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day.
The Administrative Assistant facilitates the efficient operation of the operations department by performing a variety of clerical and administrative tasks.
ESSENTIAL FUNCTIONS
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Prepares agendas and schedules for meetings.
- Performs data entry.
- Scans shipping documents to appropriate folders in shared drive.
- Coordinates and assists with planning office events, as needed.
- Maintains office supplies and coordinates maintenance of office equipment.
- Codes invoices and submits to Accounts Payable through Docuware.
- Checks the office mail and distributes the mail accordingly.
- Other duties as assigned.
REQUIRED EDUCATION AND EXPERIENCE
- High school diploma required.
- Bachelor's degree in related field preferred; or equivalent experience in an administrative role.
COMPETENCIES
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
TRAVEL REQUIREMENTS
- None
PHYSICAL DEMANDS
- Prolonged periods of sitting, standing, laptop use, etc.
- Must be able to lift up to 15 lbs.
