Address
Form of workPosition Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
• Schedule and coordinate meetings and events. Prepare and distribute agendas, formulate notes/minutes/prepare draft documents for final committee/work group review.
• Serves as a liaison in dealing with both internal and external customers and organization; refers individuals to appropriate department contact. Provides direction and/or assistance in resolving problems, issues and/or complaints.
• Researches, compiles, analyzes and summarizes data for regularly assigned or special projects.
• Compiles, composes edits, produces and distributes a variety of documents
• Coordinates and assists in the preparation and monitoring/tracking budgets. Processes expenditures, purchases, budget transfers and other actions. Develops and analyzes financial reports and maintains selected fiscal records.
• Makes extensive use of technological resources including all desktop office programs and other technologies as required by area of assignment including data entry and retrieval.
• Performs a broad range of general office support functions.
• May be assigned responsibility for training, guiding or reviewing the work of other office support staff or work study and student help.
• Positions in this classification may perform some or all of the responsibilities above and other related duties as assigned.
Skills/Abilities:
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
Education:
Associate Degree with a concentration in related field required. Bachelor’s Degree in related field preferred. Experience may be considered in lieu of educational requirements.
Experience:
Two years previous secretarial experience.
Licensure/Certification:
None
Physical/Work Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or feel. The employee is required to communicate effectively. Specific vision abilities required by this job include close vision for reading and computer work. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 50 pounds.
The work environment described here is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in an area with good lighting and climate control. The noise level in the work environment is usually moderate.
PI233365497
