Administrative Assistant

PLEASE APPLY USING THE FOLLOWING LINK: https://forms.clickup.com/20614664/f/kn3g8-8345/5HVPXD41D0E5XC0MSU

The Solution Consulting Co. is a national equity-centered management consulting firm that utilizes our vast experience and expertise in equity-centered design, organizational transformation, and data-driven improvement to help leaders and organizations disrupt the status quo and forge new pathways to success. Our work enables us to partner shoulder to shoulder with our clients through deep change work toward their specific goals to achieve clear and measurable outcomes.

We're a team of reckless optimists on a mission to disrupt & dismantle racism, cultivate inclusion & belonging, & unleash the power of diversity for organizations ready to move from intention to action and impact. We are a diverse team of consultants who bring a wide range of differences to our work, from how we look, the languages we speak, where we are from, and much more. We believe it is the richness of our differences that make us stronger as a team and a force for good in the organizations and communities we serve.

At Solution Co. you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential?

Role

We are hiring an Administrative Assistant to support the CEO, Operations Specialist, and project teams to deliver high-quality and impactful training and consulting services to meet the equity needs of existing and prospective clients of Solution Co. The ideal candidate is a fellow reckless optimist who is inspired to think outside the box and shape our culture – from how we work to the work we do and the role we will play. The Administrative Assistant will play an integral role in furthering the brand and quality of services for Solution Co. by supporting client teams and leaders to ensure client satisfaction and success.

We love boundary-pushers, rebels, independent thinkers, and people with an entrepreneurial spirit. That being said, please don’t apply if you’re looking for a short-term gig to cover the bills while you launch your own company on the side. Please do apply if you love our mission, and you’re looking for a long-term career where you can grow and rise within the company. Thank you!

Responsibilities

To help the organization achieve our big hairy audacious goals, we are looking for an individual to be responsible for the following:

Executive Assistant (20%)

• Manage and prioritize the executive's calendar to ensure efficient use of time, including personal and business calendar management, Calendly management, appointment setting
• Maintain CEO email and social media inbox management as well as company email account
• Manage and organize confidential information, ensuring data integrity and security
• Prepare supporting documentation for monthly project reporting, invoicing, and expense reports
• Support CEO with any additional administrative requests as required, occasionally in person
• On occasion, run errands on behalf of the company or CEO

Project Coordination (50%)

• Support new hire and new client onboarding and offboarding including contracting, account setups, orientation, exit interviews, etc.
• Provide client support on-site in the DC metro area, including project logistics before the meeting and day-of coordination
• Organize and coordinate meetings team meetings, including preparing agendas, taking minutes, and distributing relevant materials
• Maintain files, records, and databases related to project team and company documents
• Make travel arrangements for project teams, including booking flights, accommodations, and transportation
• Prepare itineraries and necessary documents for client trips
• Support project teams and Operations Specialist with any administrative requests as required, such as meeting transcriptions, follow-up communications, etc.

Business Development (30%)

• Schedule posts for strategic social media and email campaigns to maximize engagement and audience reach
• Support the coordination of monthly masterclass series from inception to closeout in partnership with the Operations Specialist
• Source Request for Proposals (RFPs) and manage internal tracker
• Support RFP submission process, including successfully delivering proposals to prospective clients, completing timely follow-ups, coordinating follow-up interviews, and reviewing feedback surveys

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required as needed.

Requirements

• At least 1 year of experience working in an administrative or office manager-related role
• Strong written and verbal communication skills
• You are self-motivated and possess the ability to be proactive and conduct research to find the answer before asking for help
• The ability to work independently and in a collaborative environment with a variety of people. Confidence to own their role by working autonomously and leveraging their unique voice, skills, and experience.
• We are specifically looking for someone who wants to utilize this position as is looking to grow within the company
• Technical aptitude is a must - you are someone who can catch on to using new software platforms pretty quickly
• Bonus - experience using task/project management platforms like Asana, Trello, Clickup, Monday.com, etc.
• This is a hybrid role with a requirement to live in the Washington DC Metro area for occasional in-person collaboration
• Must have access to reliable transportation
• This role can expect to work 15-20 hours per week with the opportunity to expand. We do not have required working hours during the day, but ask all team members to especially be available between 11am-3pm ET for cross-team collaboration including standing team meetings

Compensation for this role is $20-30/hr, depending on experience and demonstrated expertise.For this position, we would offer you a 60-day trial run (you’re paid for your time) to see if we’re an ideal match. This is a chance for you to dive in and see if Solution Co. is the right fit for you, and vice versa. After 60 days, depending on how things go, we’ll either part ways or formally offer you the position.

PLEASE APPLY USING THE FOLLOWING LINK: https://forms.clickup.com/20614664/f/kn3g8-8345/5HVPXD41D0E5XC0MSU

Job Types: Part-time, Contract

Pay: $20.00 - $30.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• Monday to Friday

Location:

• Washington, DC (Required)

Work Location: Remote