Administrative Assistant

ChoiceLegal is looking for someone who is organized, tech-savvy and enjoys clerical work to join the team as an Administrative Assistant. 

This will be onsite in the Tampa, FL office Monday - Friday from either 8:00 - 4:00pm or 9:00 - 5:00pm EST.

The Administrative Assistant provides administrative support to a department and/or General Manager in order to aid in the efficient operation of the organization. Duties include, but not limited to, general clerical, reception and telephone duties, office supply purchasing, filing, and project based work.

• Answers multiple phone lines in a professional and courteous manner
• Screens each call by obtaining the callers’ name and nature of the call, then routes the call appropriately
• Delivers incoming faxes, mail and/or packages to the appropriate person upon receipt and processes outgoing mail daily
• Organizes and coordinates meetings, conferences and travel arrangements as needed
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Performs clerical duties such as typing, filing, and proofreading as required
• Maintains and retrieves electronic and hard copy documents as needed
• Assists with the set-up, maintenance, and cleanliness of physical exam rooms
• Maintains office inventory and places supply orders when needed
• Oversees the cleanliness of the office and reports any issues or repairs needed to management
• Maintains record of company issued items such as parking passes, office keys, etc.
• When appropriate, aids in resolving customer concerns and issues and works closely with co-workers to ensure the highest level of customer service and satisfaction is achieved
• Promotes effective and efficient utilization of office resources and supplies

• High school diploma or equivalent required
• 1+ year related experience; or equivalent combination of training and experience
• Experience in a medical office preferred but not required
• Must possess complete knowledge of general computer, fax, copier, scanner, and telephone
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet
• Demonstrates accuracy and thoroughness
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed
• Must be able to work independently, prioritize work activities and use time efficiently
• Must be able to maintain confidentiality
• Must be able to demonstrate and promote a positive team -oriented environment

WHO WE ARE

Choice Legal is a successful, growing, medical records retrieval company in the Tampa Bay area. We work closely with attorneys to obtain records for legal purposes.

Choice Legal is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

Choice Legal offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.