Administrative Assistant

Reports to: Vice President of Operations

Purpose and Scope:

Provide administrative support services for Tru Vue-Operations Team

Expected Outcomes/Job Functions:

Safety Expectations:

1. Responsible for performing all job requirements in a safe manner and being a proactive safety role model with co-workers.

2. Responsible for correcting/reporting unsafe behaviors or equipment to ensure a safe working environment.

3. Responsible for cleanliness within the work department.

4. Responsible for attending all department and assigned meetings.

Responsibilities:

1. Provide administrative support to the Vice President of Operations and his direct reports, as requested. This includes, but is not limited to:

· Coordinating travel arrangements, schedules, meeting requests, events or celebrations, processing of expense reports, etc.

· Assist in maintaining detailed and organized data records for the department.

· Maintain office supply inventory and maintain office equipment, as well as coordinate repair service.

· Type correspondence and prepare presentation material as requested.

2. Provide administrative and project support to visiting Tru Vue Operations executives and others as needed.

3. Participate actively in the Lean Sigma and Continuous Improvement culture.

· Learn, understand, and follow documented work procedures.

· Document and monitor procedures and processes to eliminate variation and promote sharing of knowledge. Assist in development of work instructions, training and auditing team members and assisting in special projects.

· Interact and function effectively in a high performance environment. Foster a “How can I help you?” environment through proactive support of employees at all levels.

· Initiate and support continuous improvement and elimination of waste and variation in processes using established improvement processes.

4. All other duties as necessary to ensure the success of Tru Vue, Inc.

The above responsibilities represent the major tasks assigned to incumbents in this job title. They are not intended to be an exhaustive list of all tasks. Therefore, on occasion, incumbents may perform other related tasks.

Education and Experience: (minimum requirements)

Requires associates degree or technical training certification and 3-5 years previous experience in administrative positions for management, or equivalent combination of education and experience.

Attributes:

1. Courteous and professional attitude. Ability to work well with others at all levels, inside and outside the organization. Sensitive to other cultures/backgrounds, able to work in a diverse workplace.

2. Good communication, mathematical, and organizational skills.

3. Resourcefulness, self-starting work habits, and creativity in problem solving.

4. Requires maximum flexibility to perform tasks as assigned.

5. Demonstrated ability for detail orientated work.

6. Proven ability to maintain confidentiality in varied situations.

Technical Skills:

· Calander and inbox administration to support multiple executives

· Office Supply Management

· Domestic and International travel arrangements

· Event and catering planning

· Departmental administrative support

· Switchboard administration

· Internal/external communication administration

· Microsoft products

· Concur

· SAP/Coupa

· Asana

· Cisco

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions.

This job is primarily performed in an office environment. The noise level in the office is generally moderate. While performing the duties of this job, the employee frequently interacts with individuals on the plant floor, near moving mechanical parts. The noise level in the production environment is usually loud.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is regularly required to sit, stand, walk, talk, and hear. The employee is frequently required to use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee may occasionally lift and/or move up to 30 pounds. Vision requirements include close vision, color vision, and the ability to adjust focus.

Communication Expectations:

The position routinely requires verbal and written communication in English in order to complete the daily business requirements. Verbal communications include, but are not limited to: team meetings to discuss daily department requirements, work instructions to team members, presentations to management or customers, project meetings with peers and management, communications with peers and management, and safety instructions and training. Written communications include, but are not limited to: department paperwork, projects updates, safety walkthroughs, purchase orders, continuous improvement projects, and communications with peers, customers, and management.

Job Location: Faribault, MN

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Faribault, MN 55021: Relocate before starting work (Required)

Work Location: In person