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SalaryAbout Thomas Park
Thomas Park is a full-service commercial real estate firm offering alternative investment strategies and third-party commercial real estate services.
Our Core Values
Balance: We work hard but understand there is a life outside of work that will support a healthy balance. Work smart and do what is necessary to get the job done right. Valuable output is the greatest measure, not hours put in.
Act with Integrity: In all that we do, we act ethically. We are committed to each other, our investors, tenants, and vendors.
Strive for Excellence: Invest in personal growth, training, and lifelong learning. Demand results, solve problems, and communicate clearly.
Inclusion: We are committed to creating a long-lasting culture of equality where everyone feels safe to be their true selves. Be compassionate, trust one another and use “we” vs. “I”.
Embrace Change: Embrace new ideas and tackle problems from multiple angles. Utilize technology on a consistent basis.
About the Role
This Administrative Assistant role is pivotal in ensuring the seamless operation of projects by offering administrative support and overseeing various tasks for both Thomas Park Design and Thomas Park Construction. Reporting directly to the Director of Interior Design, you will play a key role in supporting the team through various tasks outlined below. Your contribution will be integral to the success of our design and construction projects.
Job Responsibilities
Vendor Management
- Obtain pricing from vendors and meticulously review their proposals for accuracy, ensuring alignment with project budgets and design specifications.
- Maintain effective communication with vendors to address any discrepancies or obtain additional information as needed.
General Administrative Duties
- Perform general administrative tasks such as ordering fabric samples, coordinating document preparation, and assisting in developing client presentations, reports, and other necessary documentation.
- Collaborate with team members to streamline administrative processes and enhance overall efficiency.
Compliance and Onboarding
- Ensure compliance with company policies and procedures throughout project lifecycles.
- Facilitate the onboarding process for vendors, contractors, and new clients by setting them up in the system, managing documentation, and providing necessary support.
Project Timeline Management
- Monitor lead times of ordered items and proactively communicate with the project team about any potential delays or issues that may impact project timelines.
- Work closely with team to maintain a well-organized and efficient workflow.
Financial Support
- Assist with Accounts Payable/Receivable processes, ensuring accuracy and timeliness in financial transactions related to projects.
- Contribute to basic financial reporting related to projects to support the overall financial health of the operations.
Experience
- 2-3 years of experience in administrative roles, preferably in a construction or real estate environment.
- 1-2 years of experience in accounts payable.
- Proficiency in using office software and project management tools.
Qualities
- You are detail-oriented
- Proactive when it comes to problem-solving
- Collaborative across departments
- Highly organized!
- A strong communicator
- Tech-Savvy
- Flexible and adaptable to change!
Dependent of experience and qualifications
Benefits
- 401(K) with employer match
- Dental, Vision, and Medical Insurance
- Paid Time Off
- Paid Maternity and Paternity Leave after 1 year of employment
- And more!
Thomas Park is an equal-opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics, Thomas park is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email HR@thomas-park.com.
