Administrative Assistant

Location
Short Pump Town Center - 11800 W Broad St Suite 2110
Business
At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals.
Responsibilities

• Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
• Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
• Assists in implementing property activities, internal and external
• Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
• Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
• May provide administrative support to Accounting
• May perform administration/coordination for Specialty Leasing and/or Marketing
• Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information for recipients
• May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
• Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
• Prepares, maintains and distributes activity and event lists
• May manage/update Insurance Certificates for any/all Tenants and/or vendors
• May operate as management office support person for localized computer software/hardware
• Other duties as assigned

Qualifications

• 2 years of experience in an administrative support role
• Proficiency in Microsoft Word and Excel as well as email
• Highly organized and project oriented
• Excellent business writing and verbal communication skills

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.