Administrative Assistant 1

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials please e-mail: talent@disabilityrightsca.org

Make a difference! We fight for the rights of people that have disabilities....JOIN US!

Individuals who are d/Deaf or Disabled are encouraged to apply.

LOCATION:

Sacramento (Hybrid - home and office - at least 2 days/week in office)

EMPLOYMENT STATUS:

Non-Exempt; Regular; Full time (37.5 hrs.)

SALARY RANGE:

$25.64 hr. - $27.51 hr.

We base salary and position offers on experience and an internal equity analysis.

EXCELLENT BENEFITS

Including 8% 401k Match, a LRAP (Loan Repayment Assistance Program) that pays up to $300 per month depending on salary and debt, a language differential up to $250/mo. Health (HMO and PPO options), dental, vision; basic life insurance; short-term and long-term disability insurance; and flexible spending accounts (medical, dependent care and commuter). Additionally, we offer ample vacation, sick/wellness leave and eighteen paid holidays (including the last week in December) and more….. We are a Public Service Loan Forgiveness (PSLF) - eligible employer.

APPLICATION DEADLINE:

Open until filled. Applications should be received by April 5th, 2024, to be considered for the first round of interviews.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

OFFICE OF CLIENTS’ RIGHTS ADVOCACY

DRC has a contract with the Department of Developmental Services (DDS), State of California, to provide Clients’ Rights Advocacy services for clients of each of the 21 regional centers located statewide. That contract funds the Clients’ Rights Advocate (CRA) position. We are a team of zealous advocates and disability generalists who are building a culture of teamwork and working for a world where all disabled people have power, are treated with dignity and respect, and make their own decisions.

PURPOSE OF THE JOB:

The Administrative Assistant I provides administrative support to OCRA. This position will be responsible for a high-volume of work in a fast-paced environment. The Supervisor will be either the Senior Office Manager, Office Manager II, or Office Manager I.

JOB RESPONSIBILITIES

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Administrative Assistant 1 essential functions include:

Technical – 35%

• Manage various administrative processes.
• Establish and maintain filing systems.
• Prepare reports, correspondence, binders, forms, and charts.
• Process purchase orders and various accounting and administrative forms.

Support – 30%

• Purchase and maintenance of office furniture and equipment.
• Inventory and order of office supplies.
• Coordinate meetings and conference calls.
• Make travel arrangements.
• Process incoming and outgoing mail.
• Maintain adequate postage and postage supplies.
• Serve as liaison between units, support services and building maintenance.
• Calendar, copy, data entry, and fax.

Customer Service – 35%

• Greet clients; answer and direct telephone calls.
• Act as liaison between practice groups
• Provide reasonable accommodation assistance to staff with disabilities.

Other Duties:

• Participation in outreach activities.
• Provide back-up for reception.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

• One year of progressively responsible administrative or secretarial experience.
• Demonstrated ability to read, write, and communicate effectively in English, including correct grammar, punctuation, spelling, and sentence structure.
• Proficiency in using Microsoft Office software, including Outlook, Word, and Excel.
• Effective telephone skills, including the ability to handle challenging situations patiently and tactfully.
• Ability to understand and carry out oral and written instructions, to work well under pressure and deadlines, and to prioritize and handle multiple tasks, with minimal supervision.
• Ability to work collaboratively on a team and to be flexible with changing situations.

DESIRABLE QUALIFICATIONS

• Associate's (AA) degree in a related field from two-year college or technical school; or equivalent combination of experience and/or training.
• Specialized coursework or training in secretarial or business administration.
• A working knowledge of the laws, rights, and services pertaining to people with disabilities in California.
• Experience working with and/or sensitivity to persons with disabilities and/or experience working with and/or sensitivity to persons from multi-ethnic communities.
• Experience working for non-profit and/or social services organizations.
• Experience in the disability rights movement and/or extensive contacts in the disability community.
• Experience with and/or extensive contacts in ethnic or language distinct communities.
• Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse or Gay/Lesbian/Bi-Sexual/ Transgender/Intersex (GLBTI) communities.
• Life experience as a person with a disability OR direct experience as a caregiver of a family member with a disability.

LICENSES / CERTIFICATES

This position has no licenses or certificates requirements.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

TRAVEL REQUIREMENTS

Ability to travel infrequently for activities, such as training or outreach activities, up to

10% of the time.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability-related reasonable accommodations:

• Duties are performed between an office, home environment and the field in a wide range of settings, including courthouses, facilities, or other institutional settings, or in community-based settings.
• Duties require regular communications over online platforms.
• Must be able to transport oneself to work-related meetings, training, and community events.