Administrative Assistant

Flint Hills Resources is looking for an Administrative Assistant to support our Asphalt business in West Fargo, ND. This is a dynamic, hands-on role, and requires a self-directed problem solver who can multitask with a focus on customer service.

Our Team

This is an ideal role for a self-starter who thrives working. The Administrative Assistant reports into the Plant Manager and works in a collaborative environment with our Operations team and Area Marketing. We have a small cohesive team that interacts on various aspects of the business and regularly communicates with other plants and terminals. A successful candidate requires initiative, strong communication skills and ownership of responsibilities.

Benefits

• Pay based on skills and experience
• Bonus eligible
• 9/80 schedule for work-life balance (every other Friday off)
• Immediate Vacation Available - 3 week annual allotment
• Medical/Dental/Vision plus 401k matching and additional 401k vesting plan

• Perform data entry and oversee onsite records management and retention
• Manage customer contracts, agreements, and compliance related tasks with attention to detail
• Perform general office management duties such as office supply inventory and general housekeeping activities
• Purchase and receive materials and supplies
• Use HMI system to load asphalt trucks from the office
• Oversee and manage the generation of accurate BOL's for customers.
• Interact professionally with team members, customers, contractors, and truck drivers
• Relay information from incoming phone calls to appropriate parties
• Run daily, weekly, and monthly inventory reports
• Prepare customer and contractor communications including emails and invoices
• Maintain electronic and physical filing systems
• Seasonal on-call responsibilities may include early morning/late night/and weekend calls as needed
• Assist other plants and back up other Admins as needed

Who You Are (Basic Qualifications)

• Experience working in an administrative role
• Experience in Microsoft Word, Excel, and Outlook along with other programs
• Previous experience communicating with all levels of an organization (i.e., via reports, e-mail, or verbally) in a team environment

What Will Put You Ahead

• 2+ years experience in a customer service role or retail setting
• Experience with records management
• At least two (2) years of experience in an administrative position

This role is not eligible for Visa Sponsorship.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline - delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: http://www.kochcareers.com/doc/Everify.pdf