Administrative Analyst I/Ii (Recycling Coordinator)

THE POSITION
This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.
The department may choose to fill these vacancies at the I or II level, depending on the qualifications of the candidate pool.
The City of Vallejo Public Works Department is seeking one qualified candidate to fill the Recycling Coordinator position. The Recycling Coordinator will be responsible for implementation and oversight of a variety of recycling and solid waste programs that are aimed at reducing waste, increasing recycling, and ensuring compliance with local and state requirements such as State Assembly Bill (SB) 1383, Assembly Bill (AB) 939, and AB1826. The ideal candidate will play a vital role in in working with the City's Franchise Waste Hauler, businesses, schools, multi-family complexes and residents to provide training and assist with the implementation of programs related to the City's solid waste, recycling, composting and construction and demolition recycling. The Recycling Coordinator is an integral part of the City's Environmental Services Division.
The Recycling Coordinator serves as a liaison to the community members and spreads the word about recycling and composting through outreach and education, which can include in person training, local events, social media, tabling at special events and written materials. We are looking for a candidate that has strong analytical, written and communication skills and has knowledge of how to apply for grants and oversee grants and budgets. The Recycling Coordinator will also be responsible for working with the City's Franchise Waste Hauler to import customer account information into software (Minerva) that is used to log and record outreach and customer information.
THE DEPARTMENT
Environmental Services is a division within the Public Works Department and is responsible for several environmental programs including solid waste, recycling, sustainability, and zero waste. The Environmental Services Division actively works towards complying with environmental policies and programs, which center on achieving zero waste, through recycling, composting, solid waste reduction and sustainability. The Environmental Services Division is a passionate, mission-driven team that values credibility, collaboration, impact, innovation and equity. The Environmental Services Division actively works towards compliance with local and state laws, by collaborating with community partners, the City's solid waste franchise hauler and state and local agencies to achieve zero waste.
THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
SALARY
Administrative Analyst I: $39.1971 - $47.6443 Hourly | $3,135.77 - $3,811.54 Bi-Weekly | $6,794.16 - $8,258.35 Monthly | $81,529.97 - $99,100.14 Annual
Administrative Analyst II: $45.5320 - $55.3445 Hourly | $3,642.56 - $4,427.56 Bi-Weekly | $7,892.21 - $9,593.05 Monthly | $94,706.56 - $115,116.56 Annual
This is an at-will position and as such serves at the pleasure of the City Manager.
DISTINGUISHING CHARACTERISTICS
Administrative Analyst I - This is the entry level class in the Administrative Analyst series. This class is distinguished from Administrative Analyst II by the performance of more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.
Administrative Analyst II - This is the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Administrative Analyst I

• Receives general supervision from higher level supervisory and management staff.

Administrative Analyst II

• Receives direction from higher level supervisory and management staff.

• May exercise direct supervision over clerical and technical staff.

EXAMPLES OF DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures and use of equipment forms.
• Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations.
• Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls.
• Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations.
• Assist in the drafting and implementation of department policies and procedures.
• Serve as a liaison with public and private organizations, community groups and other social organizations.
• Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required.
• Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations.
• Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
• Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis.

• Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with

• the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff.
• Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required.
• Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department.

• Perform related duties and responsibilities as required.

QUALIFICATIONS
Administrative Analyst I
Knowledge of:

• Basic principles and practices of budget administration.
• Basic methods of research, program analysis, and report preparation.
• English usage, spelling grammar and punctuation.
• Modern office procedures, methods and computer software and hardware.
• Basic principles and procedures of record keeping.

Ability to:

• Learn to interpret the policies and procedures of the assigned department.
• Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
• Perform personnel activities with adherence to confidentiality for the assigned department.
• Perform responsible administrative work involving the use of independent judgment and personal initiative.
• Research, analyze, and evaluate programs, policies, and procedures.
• Prepare clear and concise reports.
• Independently prepare correspondence and memoranda.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference.

Administrative Analyst II
In addition to the qualifications stated for Administrative Analyst I:
Knowledge of:

• Policies and procedures of the assigned department.
• Methods of research, program analysis, and report preparation.
• Public relations techniques.
• Principles and procedures of record keeping.
• Basic principles and practices of supervision and training.

Ability to:

• Organize and direct the work of assigned staff.
• Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures.
• Work independently in the absence of supervision.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Administrative Analyst I
Experience:

• Some administrative and analytical experience, preferably within a local government environment, is desirable.

Education:

• Possession of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.

Administrative Analyst II
Experience:

• Two years of increasingly responsible administrative and analytical experience, preferably within a local government environment.

Education:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.

SUPPLEMENTAL INFORMATION
Working Conditions:
Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
The Recruitment & Selection Process

• Applications are due by 5:00 P.M. on Friday, April 5, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.

NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues.

• Applications will be screened for overall qualifications the week of April 8, 2024.

• Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts the week of April 8, 2024. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.

• Oral Panel Interviews are tentatively scheduled to take place the week of April 22, 2024. Oral Pane...