Administrative Aide I (A) - Metropolitan Area Planning Department

• Reads ordinances, statutes, laws, periodicals, professional reports, regulations, policies and procedures to obtain information as needed.
• Monitors equipment and/or supply budgets.
• Summarizes information; prepares charts, graphs and tables; composes reports. Reviews program requirements, charts and graphs numerical data, and makes computations to determine and illustrate budget requirements.
• Composes letters providing or requesting information.
• Record minutes or take notes for a supervisor at meetings with staff employees, outside agencies, boards and/or commissions.
• May use electronic spreadsheets for tracking and/or developing presentations.
• May delegate and direct the work of clerical employees.
• Initiates routine information gathering; coordinates the distribution of requests for information and follows process to completion.
• Confers with staff from other Departments to determine appropriate application of policies and procedures in unusual situations.
• Prepares, reviews, and distributes commission agenda packets.
• Submits, reviews, and coordinates the submission of governing body agenda items.
• Writes, reviews, and submits public notices for publication in newspapers.
• Completion of work assignments may require the operation of a vehicle.
• The examples of work performed are not intended to be all-inclusive.
• The City of Wichita reserves the right to assign additional duties as needed.

• Knowledge of standard computer keyboard configurations and ability to access, interpret, and record information through use of a video display terminal and electronic keyboard.
• Knowledge of and ability to use English language usage reference materials.
• May require knowledge of, and ability to engage in, use of computer keyboard and video display monitor in electronic spreadsheet development, using basic mathematical and descriptive statistical operations.
• Ability to add, subtract, multiply and divide.
• Ability to read, interpret, organize, and compile data from a number of sources and to prepare a summary of the information collected.
• Ability to compose routine letters.
• Ability to read, interpret, and develop charts and graphs.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with associates, other employees, representatives of other organizations, and the public.
• May require ability to acquire and maintain a valid Kansas driver's license.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

• Must have a high school diploma. Candidates with two years (60 credit hours) of college is preferred.

• Two years of administrative experience or two years of experience in a responsible clerical/secretarial position.

• Experience working in a planning or subdivision environment or the government sector is preferred.

• Proficient using a multi-phone system.

• Candidates should demonstrated experience providing a high level of customer service, both by phone and in person.

• Must have the ability to review and coordinate multiple projects simultaneously.

• Must be legally authorized to work in the United States without the need of a sponsorship

• Attainment of passing scores on pre-employment tests.

Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check.