Administrative Accountant

We are currently seeking an experienced, motivated, and high-achieving Administrative Accountant to join our excellence driven team. This is an in office position, which is not eligible for remote work.

BENEFITS:

· Competitive compensation

· Health Insurance

· Dental Insurance

· Vision Program

· 401K with company match

· Paid Vacation

· Paid Sick Time

· Opportunity for Advancement

· Convenient office location right off Highway 101

SUMMARY:
The Administrative Accountant reports to the CFO and is responsible for daily accounting duties overseeing all accounting departments and multiple entities. The ideal candidate has 5+ years of experience & who wants to join a team striving for excellence. We are looking for a highly organized, experienced person who is professional, detail oriented, communicates well, and is self-motivated. This is a full-time position. Responsibilities include, but are not limited to, the following:

JOB DUTIES

• Monitors subsidiary accounts and performs adjustments or corrections

• Manage and Maintains GL accounts & accounting files (hard copies and electronic)

• Prepares accurate monthly company financial statements

• Monitors company financial statements for internal ratio expectations

• Effectively communicates with bookkeeping departments regarding corrections, adjustments, procedures via verbal discussion, email, telephone, or fax

• Interfaces with tech support for troubleshooting software system capabilities and limitations that affect accounting and auditing processes in every department

• Supervises payroll reporting/processing and serves as back-up if needed

• Maintain and reconcile accurate records and reports of payroll and benefits transactions including supporting documentation

• Calculates and completes monthly reconciliation to POS and GL software for sales tax pre-payments

• Performs closing of month in POS software and GL entries in QuickBooks for accurate financial statement presentation

• Reconciles and completes quarterly sales tax report and payment

• Manage/reconcile business credit card balances

• Monitors and audits receivables, payables, payroll, purchasing, Fuel Tax Credit Application, and cash handling

• Supervises timing of accounting functions & cross trains for all accounting positions

• Prepares various government reports as needed, including annual 1099’s

• Other duties as assigned by the CFO

QUALIFICATIONS:

• Bachelor’s Degree in Business (Accounting preferred)
• Minimum 5+ years related accounting experience
• Experience with payroll/payroll software systems (Paylocity a plus)
• Experience in construction industry a plus
• Expert proficiency with Outlook and Microsoft Office, Excel, and PowerPoint

The right candidate will also possess the following attributes and abilities:

• A drive for excellence

• Excellent comprehension of accounting information systems

• Excellent GL comprehension

• Enthusiasm for learning new software

• Significant computer software aptitude

• strong work ethic

• Ability to multi-task

• Excellent accuracy and attention to detail

• Ability to use Microsoft email professionally and without spelling or grammatical errors

• Prioritization skills

• organized and a self-starter

• follow standard filing procedures

• Detail oriented, professional, reliable, positive

• strong listening skills and the ability to take notes when needed

• excellent verbal and written communication skills and be able to communicate clearly in a friendly and professional manner

• Works well independently and with others

• Maintains the highest standards of confidentiality with all records

• Comfortable in a fast paced and/or noisy environment

• Ability to meet specific deadlines and accurately follow instructions

• Exercise sound judgment

• Proactive, resourceful, solution focused

• Possess a valid California driver’s license and carry personal auto insurance as required by law

• Ability to sit for prolonged periods of time

Job Type: Full-time

Pay: From $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Bachelor's (Required)

Experience:

• accounting: 5 years (Required)

Work Location: In person