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Form of workJob Summary This position provides the daily analytic and administrative support for the Department of Obstetrics and Gynecology staff and is a critical position within the department. This position will serve as an administrative contact person, interacting with University administrators, faculty, fellows, residents, clinic personnel, staff, students and the general public. Incumbent will utilize independent judgement to prioritize tasks and respond to the needs of the faculty and staff, effectively communicate in person, by telephone and in writing; plan, organize, evaluate situations, make decisions, adjust priorities, work independently, and respond with flexibility for assistance in problem solving. The incumbent will have the knowledge of and the ability to interpret University and UCDHS policies and procedures regarding travel, reimbursements, purchasing, promotions/merits, and medical staff procedures.
Apply By Date
(12/24/2024 at 11:59pm);
Minimum Qualifications
- Previous experience in a similar role or serving in a similar capacity required.
- Experience working with administrative policies and procedures to guide decision-making and coordinator responsibilities.
- Excellent organizational skills with demonstrated ability to prioritize multiple tasks, meet deadlines, and strong attention to detail.
- Strong problem-solving skills, resourcefulness, judgment, and discretion in order to gather complete information and develop solutions consistent with policies and procedures.
- Ability to organize tasks and set priorities with minimal supervision in a coordinating capacity, including handling a variety of tasks with a high degree of accuracy and ability to set priorities with competing requests.
- Ability to respond to internal and external customers in an appropriate and expeditious manner.
- Strong communication and interpersonal skills to effectively interact with all levels of individuals, including the ability to listen and communicate effectively and provide accurate and timely information.
- Strong administrative skills related to systematic data entry, identifying data discrepancies, documentation, record-keeping, and record retrieval.
- Competency and comfort with computer systems and advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Access), including experience drafting, creating, maintaining, and updating documents, reports, flyers, itineraries, spreadsheets, and databases with accuracy.
- Strong basic mathematical skills (additions, subtraction, division, multiplication, and percentages).
- Experience handling confidential information with tact and discretion; ability to exercise sound judgments, identify problems, and seek appropriate resolutions.
- Demonstrated ability to work independently in a team environment, maintaining a professional demeanor while establishing and sustaining positive working relationships.
- Strong working knowledge of policies governing the appointment of visiting clinical faculty (APM) and medical staff and billing privileges (UCDH Bylaws of Medical Staff, Hospital Policy 1928).
- Knowledge of UCDH policies and procedures related to purchasing, accounts payable, travel, travel advances and reimbursements, entertainment, gift processing, business management practices, and proficiency using Kuali and MyTravel.
This position provides the daily analytic and administrative support for the Department of Obstetrics and Gynecology staff and is a critical position within the department. This position will serve as an administrative contact person, interacting with University administrators, faculty, fellows, residents, clinic personnel, staff, students and the general public. Incumbent will utilize independent judgement to prioritize tasks and respond to the needs of the faculty and staff, effectively communicate in person, by telephone and in writing; plan, organize, evaluate situations, make decisions, adjust priorities, work independently, and respond with flexibility for assistance in problem solving. The incumbent will have the knowledge of and the ability to interpret University and UCDHS policies and procedures regarding travel, reimbursements, purchasing, promotions/merits, and medical staff procedures.
Position Information
- Salary or Pay Range: $27.34-$39.18
- Salary Frequency: Hourly
- Salary Grade: 108
- Payroll Title: BLANK AST 3
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100%
- Shift Hours: 08
- Location: Ellison Ambulatory Care Center
- Union Representation: Yes, CX
- Benefits Eligible: Yes
- Hybrid/Remote/On-Site: on-site
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Access to free professional development courses and learning opportunities for personal and professional growth
- Wellness and on-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer
