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Form of workThis position is based on Stanford's main campus. Due to the nature of the position, an on-site presence is required. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
About Us
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school's unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet's sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally, while also creating a school community that is inclusive of all people.
For more information on the school please click here.
The Earth and Planetary Sciences (EPS) department studies the properties of minerals, rocks, soils, sediments, and water, using multiple lenses -- stratigraphy, paleobiology, geochemistry, and planetary sciences. Our faculty and students' work informs our understanding of natural hazards such as earthquakes, volcanic eruptions, landslides, and floods. It also helps us answer fundamental questions about the origin, history, and habitability of planets.
The Earth and Planetary Sciences department is seeking a full-time Administrative Associate who will provide administrative and operational support to the Department Chair and the Director of Finance and Operations. You should be highly organized, detail-oriented, and be able to multi-task with ease. In this position, you will be expected to demonstrate sound judgment, professional etiquette, and exceptional problem-solving skills. The ideal candidate will enjoy a fast-paced environment, interacting with students, faculty, and staff. If you are highly motivated, can work independently with minimal supervision and know how to get things done, this position may be the right opportunity for you!
Your Responsibilities will include:
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this position, you will need:
In addition, our preferred requirements include:
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $33.17 to $43.75 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
About Us
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school's unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet's sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally, while also creating a school community that is inclusive of all people.
For more information on the school please click here.
The Earth and Planetary Sciences (EPS) department studies the properties of minerals, rocks, soils, sediments, and water, using multiple lenses -- stratigraphy, paleobiology, geochemistry, and planetary sciences. Our faculty and students' work informs our understanding of natural hazards such as earthquakes, volcanic eruptions, landslides, and floods. It also helps us answer fundamental questions about the origin, history, and habitability of planets.
The Earth and Planetary Sciences department is seeking a full-time Administrative Associate who will provide administrative and operational support to the Department Chair and the Director of Finance and Operations. You should be highly organized, detail-oriented, and be able to multi-task with ease. In this position, you will be expected to demonstrate sound judgment, professional etiquette, and exceptional problem-solving skills. The ideal candidate will enjoy a fast-paced environment, interacting with students, faculty, and staff. If you are highly motivated, can work independently with minimal supervision and know how to get things done, this position may be the right opportunity for you!
Your Responsibilities will include:
- Managing a complex calendar with limited consultation; resolve scheduling conflicts; negotiating and managing the needs of individuals or groups requesting time with the Chair.
- Creating and managing scheduling polls.
- Managing complicated business travel in compliance with unit, university and sponsor policies. Processing associated travel reimbursements.
- Processing and monitoring routine financial transactions, which may include researching and resolving discrepancies.
- Coordinating the logistics of meetings, research group events, and annual meetings.
- Independently handling all event details, including selecting and contracting with vendors, securing venues and maintaining websites that provide information for participants.
- Organizing electronic files and documents in Google drive and other similar systems for efficient access.
- Maintaining research group website, drafting and/or generating routine communications; coordinating production (formatting, copying, etc.) and dissemination of documents.
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this position, you will need:
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Demonstrated success in following through and completing projects.
- Advanced computer skills and demonstrated experience with office software, calendaring and email applications.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
In addition, our preferred requirements include:
- Knowledge of Stanford University systems and Policies
- Experience planning and coordinating a wide variety of events.
- Experience with website maintenance, preferably using Drupal.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $33.17 to $43.75 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
