Admin Assistant Iii

Job Description
See what you're missing. Our employees work on the world's most advanced electronics - from providing the latest in missile warning solutions to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us."
BAE Systems Huntsville Business Center is seeking an experienced Administrative Assistant to join our team to provide professional support to the Business Center Engineering- Lead in Huntsville, Alabama. The successful candidate will perform a variety of tasks supporting a multi-disciplined organization.
Responsibilities include but are not limited to:

• Support the Huntsville Business Center Engineering Lead and resident Engineering Staff to help coordinate and manage schedules, travel. Additional administrative tasking to assist and support the overall Business Center Site as required.
• Coordination and scheduling of: Huntsville site meetings, Quarterly All Hands Meetings, bi-weekly Huntsville Leadership team meetings, and any other regular cadence or one on one meetings that may arise for the site
• Management of calendar, travel and travel expense reporting
• Monitor various site documents to ensure proper format and markings and that appropriate policies and procedures are correctly implemented
• Manage the Huntsville Business Center shared drive
• Develop professional presentations based on draft material
• Planning, scheduling, organizing and execution of meetings, events, and off-sites. This includes but is not limited to initiating and hosting Teams meetings
• Set agenda, attend, and record minutes for Huntsville Leadership team meetings
• Expense/ travel management and reimbursement processing
• Monitor and replenish supply inventories necessary for upkeep of office area
• Coordinate office set-up, asset assignment, user accounts, and other new hire logistics
• Collaborate with Information technology (IT)to track status of group's help desk tickets and ensure timely resolution
• Support tracking and ordering of laptops, desktops, and hardware peripheral needs in collaboration with IT
• Arrange catering for meetings
• Receive and escort visitors
• Support other activities as needed

About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
Required Skills and Education

• Associate's Degree and four (4) years of experience as an Administrative Assistant or closely related position, or Bachelor's degree and 2 (two) years of experience
• Strong proficiency in Microsoft Outlook and Office Suite, CONCUR, Coupa, Teams, Catertrax, and Maximo
• At least four (4) years of experience generating professional presentations from draft material
• Proactive team player with strong organizational skills and the ability to multi-task and handle multiple priorities
• At least two (2) years of experience working effectively across organizations, dispersed geographic sites, and coordinating large groups
• Solid communication and interpersonal skills and an ability to build effective working relationships
• Proven ability to work independently with limited direction
• Creating and contributing to a positive work environment and employee morale
• Experience working in a fast paced and agile team environment
• A positive attitude and enthusiasm
• Demonstrated self-starting & self-closing skills
• Demonstrated ability to collaborate with all types of groups / levels of individuals
• Demonstrated ability to interface with senior leadership and external visitors including senior customers

Preferred Skills and Education

• Bachelor's degree and at least four (4) years of professional experience
• Ability to facilitate team discussions (i.e. campus activities, site updates, training)
• Database experience
• Agile scrum experience
• Ability to graph data views

EEO Career Site
Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression