Admin Assistant

Our purpose is to bring the joy of parenthood through innovative science, but it’s difficult to summarize Ovation® Fertility in just one sentence. Yes, we’re a nationwide network of IVF and genetics laboratories that have been using collaborative medicine to make parenthood possible since 2015. We’re also a renowned provider of Fertility Storage Solutions, donor eggs, genetic testing and gestational surrogacy services. However, that’s not all. Ovation Fertility is also a great place to work and grow.

We’re in the business of creating families. Every day, we help patients overcome the complex causes of infertility to have the families they have always dreamed of. We’ve also created a different type of family: a workplace family. Together, our team members work hard to help patients become parents while helping each other grow to reach their full potential.

Everyone who works at Ovation loves our collaborative approach to work. They also appreciate that we offer countless opportunities for career growth and development as well as an exceptional work/life balance. Our team members give their all to help the patients we serve, so we give our all to support them.

The Administrative Assistant is responsible for a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing the departments general administrative activities.

The weekday schedule is flexible, but the candidate must have weekend availability. The pay range is $22 - $25/hr depending on experience.

• Answer and direct phone calls
• Prepare files for different procedures
• Data entry into Electronic Medical Records
• Enter SART information to complete patient information
• Provide general support to visitors
• Assist with Ovation website inquiries
• Process documentation by scanning and filing necessary forms
• Arrange shipping of specimens to other facilities
• Maintain department reports

What You'll Bring:

• Highschool Diploma or equivalent (Bachelors preferred)
• 2 years previous experience in administrative role, or related position (4 years preferred)
• Excellent interpersonal communication skills and ability to build and facilitate good working relationships with staff at all levels of organization.
• Demonstrated ability exercising sound judgment and discretion when handling sensitive and confidential information.
• Excellent organizational skills
• Ability to work independently, under pressure and within deadlines
• Exceptional written and verbal communication skills and attention to detail.
• Ability to work as part of a team
• Good research skills
• Tech Savvy
• Flexibility and willingness to learn at all times
• Excellent multi-tasking abilities

Experience

• 2 year(s): At least two years of administrative experience

Education

• High School or better