Activity Assistant

1. Responds to residents and staff requests relating to scheduling transportation,
activities or events.
a. Resident stories, the suggestion box, resident monthly meetings and one-on-
one discussions are all ways the Activity Assistant shall use to create an
activity program that offers a variety of options to residents daily.
b. A transportation schedule should be consistently maintained so that residents
may plan accordingly. For example, transportation to appointments within a
10-mile radius is available Tuesdays from 9-11:30 p.m. and Thursdays 1:00 –
3:30 p.m.
2. The Activity Assistant shall take pictures of residents engaged in activities. Residents
should have signed a photo consent. The Activity Assistant shall not use or post any
pictures of residents without confirming a photo consent is on file.
3. Promptly interviews new residents and their families to create a life story that may be
shared with others.
4. Assists in creating an activity program fully using the Community amenities that
reflects resident interests in all areas such as
a. Fitness (ensuring resident signs appropriate participation waivers and that
programs are designed by experts in senior living)
i. Group exercise programs
ii. Individual fitness plans (with assistance for resident paid personal
trainers)
iii. Fitness or walking clubs
iv. Partnering with local clubs that offer senior swimming programs
b. Arts
i. School or other group performances
ii. Attendance at cultural events in the local community
iii. Arts and crafts classes or group activities
iv. Music lessons and programs (SingFit)
c. Spiritual i. Arranging for church services at the Community or providing transportation to spiritual services representing resident preferences ii. Celebrating spiritual events at the Community representing resident preferences iii. Devotions, Bible study groups, etc. d. Sports i. Providing sports viewing parties for games of interest such as Super Bowl, March Madness, etc. ii. Coordinate attendance at desired sporting events or residents including soccer or basketball games (high school, college or professional), driving range, fishpond, etc. iii. Billiards tournaments e. Entertainment i. Coordinating movie night – at least twice per week for dine-in theater dining) ii. Coordinate entertainers f. Education i. Provide chef demonstrations and cooking classes ii. Provide computer and internet classes iii. Provide other classes related to any of the above topics, such as art classes, or other classes that may interest the residents iv. Organize a program with the local library for large print books g. Charity and Civic Engagement i. Volunteering at voting centers or political committees. If coordinating political party involvement for residents Activity Assistant must ensure that all political party options are available. Further, if a Democrat Representative is invited to speak at the Community, then a Republican Representative should also be invited. ii. Charity involvement including fundraisers h. Clubs and Committees i. Gardening Club ii. Sewing Club iii. Book Club iv. Bible Study v. Holiday decorating Committee vi. Poker, Bunco, etc. Clubs vii. Music and Arts Committee viii. Walking Club ix. Wine and Beer Tasting Club x. Skype Club xi. Welcoming committee (for new residents) i. Social i. Happy Hours ii. Holiday gatherings/parties iii. Game nights iv. Social media night v. Plan resident special anniversaries and birthdays j. Outings
i. Dining out ii. Local arts events iii. Sports events iv. Places of interest – local farms & shops v. Scenic drives vi. Local current events
5. The Activity Assistant shall fully use the amenity spaces in the Community – such as a. Dining – food demonstration area should be used for: i. Visiting chefs or Community chef to provide demonstrations or cooking classes; ii. Residents to do food demonstrations or group baking projects b. Theater – should be used for i. At least bi-weekly dine in theater ii. Monthly family-friendly event such as Saturday morning cartoons with grandkids iii. Sports or other popular programming c. Game Area - should have games accessible at all times and scheduled game times preferred by residents. d. Club Room - should be used by adults only and happy hours should be scheduled at least weekly in this space. This room can also be used for special events that are for adults. e. Cyber Café – is maintained by the dining services staff but is a good spot for residents to bring their laptops or borrow a tablet to learn internet basics with someone on hand to guide them. f. Billiards Room – should be used for open billiards play but also for Billiards tournaments for residents and their friends and families. A challenge may include a resident who has put together a team of family or friends to challenge other resident’s teams. Billiards lessons should also be available in this room. g. Shop – should be used for long term craft or wood working projects that residents may work on independently or have an expert from Home Depot, a design studio, pottery studio or another resource come to teach or coach some new skills. h. Activity/Art Studio – should be used for arts and crafts type of activities, such as painting classes, scrapbooking, etc. Part of this space is designed for exercise and fitness group activities such as chair exercises. Church services may be conducted here. i. Exercise Studio – should be used for residents to exercise using the provided equipment. Personal trainers may be contracted directly by residents. Residents should all have waiver forms on file prior to using equipment. j. Conference Room – the conference room will be used most frequently for business needs of the staff but also may be reserved for residents. A conference room sign up should be available to residents. This conference room should also be used for support group meetings. k. Private Dining Room – the private dining room may be reserved by residents on a first come first serve basis. The Activity Assistant shall help residents coordinate private birthday parties and welcome to the community dinner parties.
6. Assists with a volunteer program, in collaboration with the Volunteer Coordinator, in order to offer a diverse and active social calendar. Activity Assistant must ensure that all volunteers have gone through the application and reference checking procedures and approved by the Administrator prior to working with residents. 7. Assists with a Community newsletter with calendar using approved software. The newsletter shall include articles that are relevant to the residents and may be created with a resident volunteer editor. 8. Maintains organized activity spaces displaying art in attractive ways (framed art, memory boxes, etc. – no tacks or tape used on walls) 9. Ensuring all music and movies used in the Community for resident activities for viewing are properly licensed for Community use. 10. Utilize the Community’s communication software daily ensuring the daily events are posted. 11. Be available to assist as needed as a fill-in for receptionist or Driver. 12. To perform other duties that may be set forth by the management company or specified by the Community Administrator or Insight President, completing all assigned duties which may change from time to time according to resident’s needs, staffing levels and working circumstances. 13. Maintains records of resident activity participation and socialization 14. Distributes calendar with scheduled events and activities 15. Maintains activity areas clean
Meet the assisted living requirements for criminal history screening
Sincere interest in providing quality and innovative care for seniors
Ability to understand the policies and procedures of the Community including emergency plans
Follow mandatory reporting requirements and Resident Rights
Ability to work as part of a team