Accounts Payable Specialist (Pena)

Job Title:

Accounts Payable Specialist

Shift:

Day Shift

Department:

Finance/Accounting

Job Summary:

The Accounts Payable Specialist’s work focuses on variety of tasks to help the Accounts payable team, including but not limited to invoice to PO matching. Invoice data entry/posting. Analysis skills necessary to carry out solutions for typical issues in Accounts Payable. The work also requires a skill in desk management and prioritization and should be able to handle volume. It also includes maintaining and managing the AP Mailbox. Vendor statement reconciliation, communications with the vendor to resolve invoices issues.

Essential Duties:

• Performs function of receiving, reviewing, processing and reconciling supplier invoices
• Uses 3-way matching of invoices, purchase order and packing slip
• Prepare vendor account reconciliations - supplier statements vs. PENA Payables
• Ensure expenses are charged to the proper department and make any necessary reclassification journal entries
• Troubleshoot and resolve invoice discrepancies by working with Indirect Procurement, Receiving, Corporate AP and vendors
• Prepare supporting documents for month end accounting journal entries as assigned for month-end close
• Preparation of schedules and reporting and analysis as assigned
• Prepare journal entries for Invoice accruals and re-class
• Support/back up the AP team during personal time off (PTO)
• Other Data entry/data mining tasks as assigned
• During training employee is required to be on-site fulltime, afterwards hybrid working schedule is allowed as appropriate.

Personal Protective Equipment (PPE) Requirements:

• To ensure the health and safety in the workplace and for the protection of our employees, wearing PPE is a requirement for some roles at PENA and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Qualifications:  Requirements - Required and/or Preferred

Education:

• Basic/Required:  High School Diploma, GED, or equivalent

Essential Qualifications:

• Minimum of 2+ years of Accounts Payable experience, preferably in a manufacturing or similar environment
• Literacy with Microsoft Office, especially Excel spreadsheets and database functions
• Follows procedures put in place by the finance team to compile data into worksheets and databases
• Ability to use reasoning to solve problems that may arise
• Communicate effectively with fellow team members and members of other departments
• Utilize established resources to complete work efficiently and effectively
• Strong customer service skills including excellent verbal, written, analytical, and interpersonal skills
• Responds to inquiries from other departments in a timely manner
• Capable of handling confidential information in a responsible manner
• Flexibility and multi-tasking capabilities
• Detail oriented
• Highly organized and able to follow a systematic method of performing a task
• Strong data entry skills
• Ability to collaborate with and form teams
• Ability to work with domestic and international teams
• Must have working-level knowledge of the English language, including reading, writing, and speaking English

Responsibilities

• Accounts Payable Responsibilities:                            75%
• AP Mailbox & Desk Management:                              25%

Preferred Qualifications:

• Knowledge of SAP, Oracle or another fully integrated ERP system preferred but not required
• Build strong relationships and collaborate well at all levels
• Demonstrate ability to take initiative, successfully handle and prioritize multiple competing assignments, and effectively manage deadlines
• Resilient, self-motived and able to work well under pressure
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)

Preferred License(s):

• None

Preferred Certification(s):

• None

Physical Demands:

Physical Activities: (Percentage of time (equaling 100%) during the normal workday the employee is required to)

• Sit:                                                       65%
• Walk:                                                   15%
• Stand:                                                 15%
• Lift:                                                        5%

Required Lifting and Carrying: (Required frequency is:  Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%)

• Up to 10 lbs.:                                       Occasional
• Up to 20 lbs.:                                       Not Required
• Up to 35 lbs.:                                       Not Required
• Team-lift only (over 35 lbs.):               Not Required

About Us:

Panasonic Energy of North America (PENA) is collaborating with Tesla at a massive battery factory near Reno, Nevada which is known for its quality of life and expansive outdoor adventures. Panasonic's role at the Gigafactory is to manufacture and supply cylindrical lithium-ion cells to Tesla for their electric vehicles and energy storage systems.

Over the past few years, the Gigafactory has grown to the largest lithium-ion battery factory in the world. Together with our partner Tesla, we continue to revolutionize the lithium-ion battery space and accelerate the world’s transition to sustainable energy and transportation.

Our mission at PENA is to make the vision of affordable Electric Vehicles a reality by producing the world’s safest, high quality, and lowest cost batteries.  Through this effort we will create a clean energy society and our products will change society’s use of and perceptions of electric power.

In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

Supplemental Information:

Pre-employment drug testing is required. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

Panasonic is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law.  All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Thank you for your interest in Panasonic Energy of North America.