Accounts Payable Specialist

THE NITTY-GRITTY (The Essential Job Duties):

This role will work closely with Accounting Management to:

• Communicate with company personnel and customers to ensure account records are accurate and complete
• Type correspondence, memos, file documents, etc., copies and distributes to proper recipients
• Provides management with proper reporting
• Ability to meet deadlines and focus on the accuracy of important details
• Performs other job-related duties as directed
• Review system documents for accuracy and completeness, as well as maintain any documentation for the established filing system of accounting
• Notify management of any discrepancies with reporting; will assist in the research of locating the source of error and the resolution to correct said error
• Consistently maintains a positive attitude during workday
• Maintains a clean and safe work environment and complies with safety procedures, including use of required safety equipment, identifying unsafe practices or conditions, and informing their supervisor or the Safety Committee of the unsafe conditions

WHAT IT TAKES (The Qualities We Look For)

• Great team player with the ability to create an excellent working relationship across the group. Collaborative approach with all departments
• Ability to break down barriers and resolving potential conflicts swiftly and effortlessly
• Strong communication and presentation skills to all levels of management
• Creativity and innovation are essential
• Ability to think outside the box and approach all issues with a completely fresh approach
• Ability to anticipate needs and over deliver wherever possible
• Candidates must think on their feet and use their initiative to solve problems and deliver solutions
• Excellent customer relations, communication, presentation, and organization skills of utmost importance
• Able to change direction and work on multiple project aspects at once
• Enthusiastic, passionate, able to enthuse and motivate others
• Displays leadership ability and behavior consistent with Virgin Hotels Core Values: Fun, innovative, original, and personable. Striving to deliver high quality and brilliant customer service

MUST HAVE'S

• Must have proficiency and accuracy with computer systems in addition to knowledge of Microsoft Excel, Word, and Outlook
• Use a computer, keyboard, and 10-key or calculator
• Solve basic mathematical oriented problems
• Accurately follow established filing parameters
• Communicate effectively with co-workers, management, and hotel guests
• Accurately review, post, and audit relevant information
• Accurately accept and process verbal and written instruction
• Respond and quickly adapt to changing work situations and environments
• Ability to work under stringent deadlines and pressure
• Follow all safety rules and regulations
• Operate a multi-line phone

WOULD BE NICE TO HAVE'S

• Previous lodging management system knowledge is preferred (i.e. LMS)
• Self-motivated with commitment to excellence and accuracy

THE WORKING CONDITIONS

• Prolonged periods sitting at a desk and working on a computer.
• Long exposure to blue light from monitors
• Must be able to lift up to 15 pounds at times.

VALUABLE TRAITS

• 50% logical / 50% creative / 100% AWESOME
• Enjoy working with a team and alone as the situation dictates.
• Adaptive, Flexible!
• Embody "great attitude."
• Unwavering integrity and endless work ethic.
• Appreciate constructive feedback, as well as graciously providing the same.
• Tenacious and self-motivated

*Virgin Hotels celebrates diversity and is proud to be an Equal Opportunity Employer*