Accounts Payable Specialist

With 15,000 employees in 92 countries, decades of experience, and 2500 global experts in Medical, Fire, and Rescue, we aren’t just setting the bar, we ARE the bar.

No one trains, prepares, leads, and innovates like International SOS, that’s why we are on more sites in Canada, and around the world, then any other competitor.

If you want a career in Health and Emergency Services, and want to be part of the world’s clear leader, International SOS is for you.

Start training for a lifetime of success today. Join Beacon, a division of the International SOS team.

About the role

We are looking for a full timeAccounts Payable Specialist for our head office in Anchorage, Alaska. In this role, you'll be overseeing the timely and accurate processing of vendor invoices and expense vouchers, ensuring everything aligns seamlessly.

• Financial Acumen: Leverage your knowledge of basic bookkeeping and Accounts Payable principles, understanding their direct impact on the practice's financial statements. Showcase your ability to calculate, post, and manage accounting figures and financial records with a high level of attention to detail and accuracy.

• Technological Proficiency: Demonstrate your proficiency in Microsoft Office applications. Utilize your skills in training various users on Accounts Payable processes and programs, showcasing effective data entry and a keen knack for numbers.

• Effective Communication and Organization: Highlight your strong interpersonal and communication skills, demonstrating the ability to set expectations with stakeholders and collaborate effectively with staff at all levels. Illustrate organizational excellence, emphasizing your time management, deadline-driven approach, and commitment to teamwork in a collaborative environment.

Qualifications:

• High School Diploma required; Accounting, Business, or Finance degree/background preferred.
• 10-key by touch
• 5+ years of high-volume Accounts Payable experience

Key responsibilities

• Follow Standards of Care, Standards of Practice, Code of Ethics, and Policies and Procedures.
• Receive and document individual invoices.
• Enter invoices into computerized accounting system.
• Analyze invoice/expense reports to charge expenses to appropriate accounts.
• Pay vendors, ensuring accuracy in payments and resolving discrepancies.
• Process employee payments, verifying expense reports.
• Maintain accurate accounting ledgers by posting transactions.
• Verify vendor accounts through reconciliation of monthly statements.
• Electronically file historical records and maintain documentation.
• Prepare necessary month-end reports accurately and timely.
• Identify and manage fixed assets.
• Maintain and file invoices and supporting documentation.
• Manage vendor relations and AP disbursements, including tax matters.
• Ensure accuracy and timeliness in month-end Accounts Payable close.
• Develop and maintain desktop manual for AP functions.
• Assist in implementing and maintaining systems, procedures, and policies.
• Provide accounting assistance to management and operations staff.
• Determine and address uncashed checks and open payables.
• Prepare all necessary year-end reports.

Contingencies

Offer contingent upon ability to pass a pre-employment drug testing (federal panel), physical exam, background check, and motor vehicle report.

Beacon, a division of International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work setting:

• In-person
• Office

Work Location: In person