Accounts Payable Specialist

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ABOUT US
Our vision is to help our people and organizations thrive, which includes supporting our employees, both personally and professionally, creating opportunities to advance their career. Who doesn't want to thrive in their career? Consider joining our team and becoming a part of our family. Along with a competitive salary, you will play a direct role in the continued success of our company, the customer and your local community.
Why Join ASCI?

• We have a zero Total Recordable Incident Rate
• Our average employee seniority is 8+ years
• Our positions cover a variety of functional areas, geographical areas, and industries

What can you bring to the ASCI Team?

• Safety: We strive to create an environment where communication is open and everyone recognizes that our work is never so urgent that we cannot take the time to watch out for each other.
• Integrity: We always do the right thing, even when no one is looking. We have the courage to challenge each other and accept feedback.
• Responsive: We understand that responsiveness is about consistently providing accurate and concise communication at the right time.
• Continuous Improvement: We strive to proactively find ways to improve and adapt ourselves, our processes and our customers.
• Community: We recognize that our success is only achieved by focusing on the impact we have on others.

Benefits Eligible: Yes
Location: Anchorage, Alaska based position. Hybrid/remote options are open for discussion.
ASCI Federal Services is currently seeking applicants to be considered for an Accounts Payable Specialist role. Managing vendor invoices and credits and client invoicing with a focus on timely and accurate performance. Collaborating closely with the Supply Chain Manager, Corporate Accounting Manager, and Procurement/Buyer to ensure precision in work. A successful candidate would have experience in retail accounting dealing with high-volume transactions.
Essential Duties & Responsibilities:

• Processes Accounts Payable and Accounts Receivable
• Processing, verifying, and posting receipts for goods sold or services rendered
• Process vendor invoices and coordinate vendor payments in accordance with policy and procedures
• Performing administrative and clerical tasks, such as data entry, preparing invoices, and filing paperwork
• Reconciling customer accounts after payment
• Researching and resolving account discrepancies
• Ensures accuracy of sales information for invoicing
• Obtaining information from other departments to ensure records are accurate and complete
• Generating reports and statements for internal use
• Handles customer complaint, concerns, returns, warranties
• Assists with customer service requirements including information systems updates, pricing discrepancy resolution, and ad hoc projects as required.
• Ensures compliance by properly maintaining business records and files.
• Processes invoices to customers by interfacing with other personnel and validating that proper approval has been obtained prior to customer invoicing.
• Verifies that customer accounts are billed accurately in order to ensure proper organization reimbursement and adjudication of customer accounts.
• Provides customer and revenue analysis, inventory and purchase order issues, and other accounting activities as requested.
• Facilitates appropriate and timely account follow-up as necessary.
• Researches large balances and older accounts as necessary.
• Keeps abreast of billing procedures and policies as required by the organization.

Auditing and matching of invoices, purchase orders, and receiving tickets; obtaining proper approval on invoices/purchase orders
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording Accounts Payable data
Minimum Qualifications & Experience:

• Minimum of three (3) years of accounting experience.
• Bachelor's degree in finance and/or accounting. Experience may be substituted for the degree requirement on a 1:1 basis (two years of additional experience for complete degree replacement). If experience is substituted, a High School Diploma, or equivalent, is required.
• Ability to pass a background check to be granted access to government systems.

ASCI Federal is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Executive Order 14042 and FAR 52.223-99 are currently not in effect. But please note that if those or other related requirements become effective, ASCI Federal Services positions will require successful candidates to obtain and show proof of COVID-19 vaccination(s) or receive an ASCI approved exemption.
Other details

• Pay Type Hourly

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