Accounts Payable Specialist

Position Summary & Objectives

Accounts Payable Specialist is to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. AP Specialist will work with a wide range of employees; to include staff member, leaders and providers.

Essential Functions

• Process outgoing payments in compliance with financial policies and procedures

• Perform day to day financial transactions, including verifying, classifying, and recording Accounts Payable data

• Reconcile the Accounts Payable ledger to ensure that all bills and payments are accounted for and properly posted

• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

• Facilitate payment of invoices due by sending bill reminders and contacting clients

• Generate reports detailing Accounts Payables status

• Understand expense accounts and cost centers

• Understands compliance issues around Accounts Payable processes (W-9, sales tax, 1099’s, etc.)Other duties as assigned

Competency

Knowledge

• Knowledge of basic bookkeeping and Accounts Payable principles and its direct impact on the practice’s financial statements

• Knowledge of Microsoft Office, especially Word, Excel, Outlook, and PowerPoint

Skills

• Skill in training a variety of users on AP processes and programs

• Data entry skills along with a knack for numbers

• Effective interpersonal skills and communication methods

• Skill in effective written and verbal communication

Abilities

• Ability to calculate, post and manage accounting figures and financial records

• Ability to effectively set expectations with stakeholders and to communicate when needed

• Ability to effectively interact with staff members at all knowledge and skill levels

• Ability to be well organized, work independently and prioritize effectively

Physical Demands

Manual dexterity is required for significant amounts of computer data entry.While performing the duties of this job, the employee is regularly required to sit. Will need to see, talk, and hear to accommodate all candidates through the process.The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.Be able to lift and/or move up to 25 lbs.

Equipment Operated

Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment

Ability to work from home for much of the position. When in the office, the position is in well-lighted, well ventilated environment. Occasional evening and weekend work.

Education / Experience / Licenses / Certifications

Required

• High degree of accuracy and attention to detail

• Excellent communication, management and problem-solving skills

• One to two years professional experience in an Account Payable Specialist or similar role

• Communicates effectively on the phone and in writing

Preferred (in addition to Required)

• Bachelor’s degree from an accredited college or university in Business Administration, Healthcare Administration, Finance, or related field

• Desire to grow professionally through ongoing education

FLSA Classification

Exempt

Reports to

Chief Financial Officer

Supervisory Responsibilities

None

Travel Requirements

Travel not expected.

Remote Work

Eligible for remote work

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee who holds this position. Job duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

EEO Statement

OrthoAlaska is proud to provide equal employment opportunities to all applicants and employees without regard to race, color, ancestry, national origin, sex, sexual orientation, gender identity, marital status, religion, age, pregnancy, protected veteran status, disability, or other protected categories.