Accounts Payable Specialist

Invoice Processing:
Receive, review, and process invoices for payment.
Verify accuracy of invoices, ensuring proper coding and authorization.
Resolve discrepancies with vendors and internal departments.
Payment Processing:
Prepare and process electronic and manual payments.
Ensure payments are in compliance with city policies and procedures.
Reconcile payment transactions and maintain accurate records.
Vendor Relations:
Communicate with vendors regarding payment inquiries and discrepancies.
Establish and maintain positive relationships with vendors to ensure smooth transactions.
Negotiate payment terms when necessary.
Documentation and Record Keeping:
Maintain organized and up-to-date Accounts Payable files and documentation.
Ensure compliance with record retention policies.
Assist with internal and external audits as needed.
Reporting:
Generate regular reports on Accounts Payable activities for management review.
Provide financial data and analysis as required.
Collaboration:
Work closely with other departments to obtain necessary information for invoice processing.
Collaborate with the Finance team to improve processes and efficiency.
Compliance:
Stay informed about relevant laws and regulations affecting Accounts Payable.
Ensure compliance with city financial policies and procedures.Accounts Payable (AP), Form 1099, Accruals