Accounts Payable Representative

Overview
The Accounts Payable Representative works closely with the Accounts Payable Supervisor, Manager and other staff members to prepare vendor invoices for payment by verifying and entering into the financial system of record of the corporate Accounts Payable department at W.B. Mason Company, Inc.
Responsibilities
Essential Duties and Responsibilities
A regular and consistent workload will be assigned by the AP Manager and the processing of this workload will be the responsibility of the representative from a day to day perspective.

• Work well independently and under pressure in order to enrich external supplier relationships.
• Ensure that all efforts are taken to process trade & expense payable invoices, and other miscellaneous voucher.
• Matches invoices to Purchase Orders.
• Verifies the accuracy between invoices and purchase orders for payments.
• Checks invoices for correct coding and approvals.
• Enters invoices using Accounts Payable system.
• Matches check stubs to invoices for net and discount check runs
• Reconciles vendor statements as needed.
• Interacts with Purchasing, Marketing and the General Ledger group to clarify discrepancies.
• Pulls invoices as needed.
• Excellent phone and communication skills.
• Ability to multi-task in a fast paced environment.
• Must present well in a professional setting.
• All other duties as assigned.

Knowledge, Skills and Abilities

• Enjoy working in a fast paced, high volume environment
• Strong organizational skills
• Excellent Communication Skills
• Experience with Microsoft Office
• Proficiency in Microsoft Excel

Qualifications
Education and/or Experience

• Working towards a degree in Accounting, Finance, Business Administration or the equivalent relevant work experience.
• Excellent customer service, oral and written

Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to stand, walk, speak and hear. The employee is frequently required to sit. The employee is frequently required to use hands/fingers for data entry and filing. The employee must be able to lift up to 20 pounds.
Equal Opportunity EmployerW.B. Mason Company, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.