Accounts Payable Principal Bookkeeper

HAVERHILL PUBLIC SCHOOLS
HAVERHILL, MASSACHUSETTS 01830
HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION
ANNOUNCEMENT OF POSITION
Title of Position: PRINCIPAL BOOKKEEPER - ACCOUNTS PAYABLE
business office/central Administration
Anticipated Opening
Work Year: 12 Months
Effective Date
of Employment: Immediately
Salary: In accordance with the Clerical Salary Scale.
Organizational Relationship
or Line of Authority:
Directly responsible to the Assistant Superintendent for Finance and Operations and/or his or her designee
Statement of Duties:
· Assists in the administration of the fiscal affairs of the School Department effectively, expeditiously and to the ultimate benefit of each individual student enrolled.
· Performs the day-to-day processing of Accounts Payable and payroll transactions, as appropriate, to ensure that grant fund and budget accounts are maintained in an effective, up to date and accurate manner.
· Verifies invoices for goods and services against purchase orders and returns invoices to the vendor if there is not an approved purchase order number
· Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
· Verifies that transactions comply with federal, state, and district's policies, procedures, and regulations.
· Originates, prepares and processes requisitions and purchase orders, as advisable.
· Prepares warrants and journal entries for payment of financial obligations.
· Records and prepares vendor checks for mailing.
· Provides administrative support in order to ensure effective and efficient business office operations by maintaining a filing system for all financial documents and ensuring the confidentiality and security of all financial files.
· Assists staff and vendors with questions and problems involving invoicing and payments.
· Assists external auditors at fiscal year-end as required.
· Assists, and substitutes for, other staff members with Accounts Payable, grants, payroll, filing, reporting and other financial duties carried out by them, as appropriate.
· Assists in preparation of the school district budget, and periodic budget, grant, student activity fund, purchase card and accounts reports, including the end-of-year report, as appropriate.
· Reports to the Assistant Superintendent for Finance and Operations on accounting affairs of the School Department and recommends changes and improvements as needed.
· Assumes responsibilities for any other duties as indicated by the Assistant Superintendent for Finance and Operations or his/her designee, the Superintendent of Schools or his/her designee, and policies of the Haverhill School Committee.
Qualifications:
· High School diploma required. Associate or Bachelor's degree in financial field preferred.
· Minimum of five years accounting experience in public and/or municipal environment.
· Demonstrated excellent oral, written, and organizational skills.
· Demonstrated computer proficiency.
· Experience with InfiniteVisions preferred.
· Experience with Excel required.
· Must be able to daily plan, prioritize, organize, and accomplish work.
· Strong interpersonal skills, problem-solving abilities, and confidentiality.
· Ability to work independently within a fast-paced environment and adhere to mandated deadlines.
· Such alternatives to the above qualifications as the Business Manager and the Superintendent of Schools may find appropriate and acceptable.
Closing Date for Receipt
of Application: August 20, 2023
School Spring Posting #: 4364542
Address all Applications and
Letter of Intent to: School Spring (Preferred)
or
Haverhill Public Schools
Human Resource Department
4 Summer Street - Room 104
Haverhill, MA 01830
An Equal Opportunity Employer
The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.