Accounts Payable Coordinator

INTRODUCTION

This procedure establishes the essential functions, authority, responsibilities, duties, reporting relationships, and measurements of performance for the position of Accounts Payable Coordinator.

FUNCTIONAL ROLE

The Accounts Payable Coordinator is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

EXPERIENCE REQUIREMENTS

Education:

Required: High School Diploma or equivalent.

Preferred: Associates Degree in Accounting or equivalent training.

Experience:

Two to five years of experience in Accounts Payable.

Skill, Knowledge, and Abilities:

Analytical and mathematical skills as related to business practices and procedures in general use. Must have a solid understanding of basic bookkeeping and Accounts Payable principles.

Must be detail oriented, accurate and thorough and must possess organizational and problem solving skills. Ability to work independently and able to maintain confidentiality. Ability to communicate with others within the company in English and work well in a team-oriented environment across departments. Must be reliable and dependable.

RESPONSIBILITIES

• Process outgoing payments in compliance with financial policies and procedures.

• Perform day to day financial transactions, including verifying, classifying, and recording Accounts Payable data.

• Reconcile the Accounts Payable ledger to ensure that all bills and payments are accounted for and properly posted.

• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

• Facilitate payment of invoices due by sending bill reminders and contacting clients.

• Generate reports detailing Accounts Payables status.

• Understand expense accounts and coding.

• Understands compliance issues around Accounts Payable processes (W-9, Sales Tax, 1099, etc.)

• Maintains Records including filing, scanning, and permanent documentation retention.

• Verifies Expense Reports

• Review vendor and service provider agreements. Work with Management to negotiate with vendors and service providers to secure discount.

Various duties as assigned.

STANDARDS OF PERFORMANCE

The job performance of the Accounts Payable Coordinator will be determined by the following measurements:

• All the accounting records are kept neat, readable and error free.

• All reports required by management are done on a timely manner.

• No Accounts Payable payments are delayed without prior approval from management.

• Seek guidance and direction as necessary from the Accounting Supervisor

• Display good judgment in timely reporting matters or problems.

• Respect and maintain the confidentiality of all information.

• Maintain a cooperative working relationship with all managers, employees, and vendors.

• Perform all duties efficiently with little supervision.

• Consistently display the ability to recognize and deal with priorities.

• Display good planning skills that suitably fit into Companys total goals.