Accounts Payable Coordinator

Required:

• High school diploma/GED and four years of general accounts transaction experience

Preferred:

• Ability to interact with standard technology platforms (e.g., word processing, data entry, email, internet browsing, etc.).
• Ability to read, interpret, and compile information according to prescribed methods.
• Ability to analyze data to make comparisons, perform verification and reconciliations, and compile reports.
• Ability to find solutions to modestly technical or operational problems.

Under moderate supervision, this position is responsible for performing moderately complex Accounts Payable activities and financial reporting transactions in support of a portfolio of RRCs in the Finance Operations Center. Consults with purchasing and other finance professionals within the Finance Operations Center to ensure appropriate and timely support for RRCs.
Job Duties
Accounts Payable 75%

• Conducts research and uses information and requests received from a portfolio of RRCs to complete the entry of data into EFS for purchasing functions following University standard processes and procedures in voucher entries, PCard activity entries and expense reports, check request and special handling of a check, invoice digitization and documentation, supplier set up, payment reconciliation and the like.
• Reviews received invoices and identifies and resolves moderately sophisticated irregularities.
• Understands, explains, interprets, and applies university Accounts Payable policy to various scenarios.
• Works with the Purchasing unit in the Controller's Office to collect supporting documentation for check requests and payment forms for EFS funds as well as for requests to change / update the supplier file.
• Handles vouchers to ensure appropriate approvals, match processes, and budget checks occur.
• Collaborates with accounts receivable specialists in the processing of returned goods and services as well as credit memos.
• Ensures receipts are entered, and all related support documentation is provided.
• Understands key accounting functions, Generally Accepted Accounting Principles, and other guiding concepts with proficiency.

Unit Support 10%

• Contributes to the planning through the production and review of supporting financial data.
• May prepare ad hoc financial reports to support a portfolio of RRCs.
• Supports analysis and communication of impact of activities on RRCs’ overall financial wellbeing.
  Professional Development 10%
• Contributes to training manuals and procedures for the Finance Operations Center.
• Identifies and participates in opportunities for cross-training across Finance Operations Center functions to maintain adequate coverage of all functions.
• Completes professional development, education, and training activities, consistent with managing the responsibilities of the position. Completes continued learning and development appropriate to work duties and for the pursuit of individual, unit, and institutional success.
• Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being.
• As an individual contributor, models UMN dedication to crafting an inclusive work environment and encouraging a caring culture.

Other duties as assigned 5%

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).