Accounts Payable Accountant

Accounts Payable Accountant

The purpose of this position is to ensure that all invoices approved for payments are paid in a timely manner.

• Maintains a due date file for all direct payment requests and invoices related to purchase orders which are ready for payment;
• Runs a daily system generated cash requirements report to determine that all documentation is present for items ready to be paid;
• Reschedules payment date in Banner for all items which are not yet ready for payment;
• Prints checks after assuring that proper numerical sequencing of checks has been maintained;
• Matches printed checks to supporting documentation;
• Prints system generated reports, including check register;
• Prepares checks approved for distribution, and transmits paid information to the bank;
• Maintains the vendor files for college employees and consultants;
• Assists in entering purchase orders and direct payments as needed;
• Maintains the check inventory;
• Serves as backup to Accounts Payable Analyst.
• Maintains, along with Accounts Payable Analyst, the paid invoices files and other Accounts Payable office files;
• Researches questions which arise around the payment of invoices;
• Provides supporting documentation for annual audit requirements.
• Assist in training new employees
• Responsible for updating and maintaining all payment processes
• Keeps record of all voided payments
• Communicate with banking personnel if necessary to assure on-time payments and monitor positive pay exceptions on the banking website.

High school diploma and a minimum of five years of directly related experience or an equivalent combination of education and experience are required.Strong analytical skills are required and the incumbent must be able to work under stress. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Excellent customer service, written and oral communication skills, and the ability to work with a diverse group of people are essential. Three years of computer experience is necessary with Banner experience preferred.Excellent oral communication skills are required when presenting information and responding to questions from employees and vendors in one-on-one or group situations. Incumbent must be able to write business correspondence, memos, letters, and e-mails. Also, must be able to read, analyze, and interpret accounting documents and policies. Good proofreading skills are essential.To perform this job successfully, an individual must have basic skills using Microsoft Office Suite (Word, Excel, and PowerPoint). The incumbent may produce correspondence, e-mails, spreadsheets, and will use Lotus Notes, Banner Financial Module, and Internet navigation.

Bachelor’s degree preferred.

None.

While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to operate computer and other office equipment, reach with hands and arms, climb, talk, and hear. The employee is occasionally required to: stand, stoop or kneel or crouch, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

Days

0%

Full-time

This position is eligible for a hybrid work arrangement.

Non-Exempt

1

SC0675P

05/09/2024

Yes

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrown@spelman.edu. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.