Accounting/Administrative Assistant

Gaviotas Painting is hiring an accounting and administrative assistant for their Eugene, OR residential and commercial painting operation.

This is a Part-Time (Hours Negotiable) position, that could potentially turn into Full-Time, working at the Gaviotas Painting office site in Springfield.

The ideal candidate will have experience and familiarity with a painting related industry. The candidate should have familiarity with Microsoft Office applications, especially Microsoft Excel and Word, and the ability to utilize the internet for work-related tasks.

The position responsibilities include (but are not limited to):

Utilize QuickBooks for residential and commercial contract job-related accounting information.

· Create new client account/contract job records and updating existing client information as needed.

· Input change orders and addenda to job records.

· Create progress billing and final invoices for residential and commercial projects.

· Receive payment records and post payment records against open invoices in QuickBooks.

· Generate management reports using QuickBooks’ report writing module.

· Other QuickBooks related functions.

Utilize Microsoft Excel to generate accurate job progress and accounts receivable reports.

· Maintain up-to-date accounts receivable records and reports for management.

· Utilize vendor data, QuickBooks data, and employee labor hours data from ClockShark for job cost reporting and progress billings.

· Other Excel related functions.

Utilize ClockShark mobile time tracking system to track labor hours by job.

· Create schedules for employees by job location.

· Audit, edit, and/or correct employee time records in ClockShark.

· Provide employee hours from ClockShark to the payroll department for employee pay processing.

· Utilize ClockShark reporting system to generate data for job cost and management reports.

· Other ClockShark related duties.

Other responsibilities and duties:

· Maintain hard copy job files for current and completed projects.

· Meet with management to review project and accounts receivable statuses.

· Create project-related documents in Excel and Word.

· Create and update project binders.

· Other duties as assigned.

· Ability to adapt to other systems.

Gaviotas Painting is an equal opportunity employer. Gaviotas requires pre-employment drug screens, excluding THC, and criminal background checks. A prior conviction does not necessarily disqualify candidates from consideration; evaluations are made on an individual basis.

Salary: Negotiable

Schedule:

• 6 hour shift; or as agreed
• Day shift

Experience:

• Administrative Support: 1 year (Preferred)
• QuickBooks: 2 years (Preferred)
• Knowledge of painting related operations

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Schedule:

• Day shift

Experience:

• Administrative Support: 1 year (Preferred)
• QuickBooks: 2 years (Preferred)
• Painting Related Industry: 1 year (Required)

Work Location: In person