Address
Form of workJob Location
Verbeck Resource Center - El Cajon, CA
Position Type
Full Time
Salary Range
$31.00 - $33.00 Hourly
Description
Primary Purpose: The Accounting Specialist works independently and has strong customer service, analytic and problem-solving skills. This position understands, interprets, and explains payor contracts and HGH billing and collections policies and practices. As a precursor to monthly billing and invoicing, the Accounting Specialist will process payroll for all community service departments. In this role, responsibilities include collaborating with all community service department managers in preparing, reviewing, and processing payroll and billing claims for DDS funded programs. The Accounting Specialist prepares and analyzes related payroll, receivable, and revenue data and trends. This position prepares and reconciles applicable payroll and AR accounts and prepares routine payroll and AR analyses and reports. Additionally, the Accounting Specialist proposes and implements system and process changes related to payroll and revenue cycle accounting as needed.
Essential Duties & Responsibilities:
The Accounting Specialist is responsible for the accuracy of payroll, billing, invoicing, and cash receipts for our Community Services Division. Must have advanced knowledge of government funded programs and services. The Accounting Specialist is also responsible for month-end close tasks related to the revenue cycle. Must maintain strong internal controls and compliance and ensure all work is appropriately documented and supported.
- Processes Community Service payroll according to pre-determined schedules for salaried and hourly employees, reviewing payroll transactions for accuracy and reasonableness, and calculating changes as needed.
- Audits employee time and labor data and interacts with supervisors as required to verify data and resolve discrepancies.
- Maintains accurate records of payroll documentation and transactions.
- Performs the overall billing tasks for programs funded by the California Department of Development Services (DDS), including
- Ensuring effective flow of client charges through the Paycom system.
- Ensuring accurate claim submission, via coordination with Program Managers and performing account reconciliations.
- Thorough follow-up on AR balances, investigating outstanding amounts and resolving unpaid or underpaid items.
- Reviews and tracks program rate schedule changes to ensure fully allowed reimbursement.
- Maintains a collaborative and unified alliance with the Payroll Specialist to ensure effective and efficient support of payroll processing duties.
- Performs assigned balance sheet reconciliations to ensure accuracy of balance sheet and reduce the risk of financial misstatement or financial exposure.
- Maintains current processes and controls for Billing/AR (Great Plains, Cantata Health Systems/NTT, SANDIS, eBilling), ensuring full utilization of the systems.
- Recommends and assists with Paycom upgrades, implementations, and changes.
- Assists with the documentation, review, and design of workflows to ensure compliance with company's policies and procedures.
- Develops and maintains cooperative and positive relationships with managers, team members, vendors, payors, etc.
- Manages all aspects of the Financial Management Service (FMS) Program at HGH.
- Coordinates and collaborates with Program Managers to support clients participating in and transitioning to the Self-Determination Program (SDP).
- Responds to external and internal customers and stakeholders in a timely and professional manner.
- Prepares schedules and reports as required for use in management reporting, periodic reports, annual cost reports, rate increase requests (health & safety waivers), and annual financial statement audit.
- Prepares supporting documentation for financial and service-related audits.
- Performs other accounting, financial, or administrative tasks as required.
- Participates in special/ad hoc projects as required.
- Regularly attends monthly staff meeting and continuing education sessions as requested.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Basic Qualifications:
- BA/BS degree required, with an emphasis in Accounting or related field preferred.
- At least 5 years of experience with healthcare billing and insurance payment processes required.
- Proficiency in Microsoft Word, Excel and Outlook.
- Strong attention to detail and accuracy.
- Excellent computer and organizational skills required.
- Able to establish and maintain effective relationships with consumers, co-workers, families, volunteers, vendors, and the public.
- Possesses high degree of patience and the ability to tolerate frustrating situations.
- Knowledge of HIPAA Guidelines and Patient Privacy required.
- Able to multi-task and manage work time efficiently.
This job operates in a professional office environment. While performing the duties of the job, the employee is regularly required to use hands and arms. The employee requires dexterity in using telephone, computer keyboard, mouse and calculator while seated at a desk. The employee is frequently required to stand, walk, and sit. The employee may frequently move to interact with fellow employees and/or clients. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
Other Conditions of Employment:
- Must be at least 18 years of age at the time of hire.
- Must pass a pre-employment drug/alcohol test within 24 hours of a job offer.
- Must pass a pre-employment health screening/TB Test.
- Have a criminal records clearance from DHS and/or DSS (Live Scan fingerprinting).
- Must possess a valid California driver's license.
- Must complete all other required new hire training.
- Must maintain confidentiality of consumer Protected Health Information (PHI) used for treatment, payment, health care, etc. and personal information of consumers.
- Must comply with the Human Resources & Financial Services Confidentiality Policy.
