Accounting Manager

GENERAL STATEMENT OF DUTIES: The Accounting Manager collaborates in the effective operation of a Catholic education program by supporting the goals and spirit of Catholic education in general and the school programs in particular; ensuring an effective instructional program; continuing in professional growth; encouraging student educational growth.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)

The Accounting Manager reports to the Chief Financial Officer and is responsible for providing expertise in financial reporting, budget management, project accounting, accounting services, and implementing company finance policy.

The Accounting Manager is expected to have competencies in the following major areas:

I. COMMUNITY OF FAITH

A. Supports and implements the mission/philosophy of Catholic education and the school

B. Gives evidence of lived Gospel values

C. Participates in building faith community

II. INTERPERSONAL RELATIONSHIPS

A. Works cooperatively with administration

B. Works positively with colleagues, support staff, and parish staff

C. Demonstrates positive interpersonal relations with students

D. Maintains positive interpersonal relations with parents

III. PROFESSIONAL RESPONSIBILITIES

A. Managing, training, and supervising team members in processing Accounts Receivable, Accounts Payable, Payroll, Project Accounting, Fixed Assets, Inventory, and Tax Compliance.

B. Managing all aspects of general ledger including account analysis, reconciliation and journal entries and reporting.

C. Preparing timely and accurate financial statements in accordance with Generally Accepted Accounting.

D. Preparing annual budgeting and consolidating financial reports.

E. Ensuring payroll is processed in a timely and accurate manner.

F. Ensuring that Accounts Payable are reviewed, approved, properly accounted for, and paid in a timely manner.

G. Managing banking operations and internal controls over writing checks and approving wire transfers.

H. Working with the CFO and outside CPA to complete annual audit.

I. Preparing and filing timely sales and use tax returns and 1099 tax reporting.

J. Providing ad hoc financial reports or related support as needed.

Tuition Management Process:

K. Assist with updating the Enrollment, Tuition and Fees contracts on an annual, mid-year and part year basis.

L. Follow-up and assist with delinquent accounts, including summary analysis, calculation of late fees, entering late fee charges. Generating collection letters and copies of statements; following-up with families on payment collection. Document follow up on the delinquent account analysis.

M. Handle students that have withdrawn during the school year, calculation of Tuition Refund Plan insurance (TRP) analysis for review, upload data to the insurance company for processing the tuition refund, follow up with the families for required documents, outstanding balances due, refunds for overpayment.

Payroll

N. Entering or updating payroll records in the payroll data system, including annual updates of base salary and hourly wages and deductions.

O. Prepare payroll for processing, including TDI adjustment, additional stipend or other pays, third party pay information, leave without pay, and substitute pays.

P. Review the payroll preview before the data is submitted for final processing, including agreeing data from the payroll changes and pay cancellations report, manually recorded pay data (i.e., stipend).

Q. Reconcile payroll accounts payable general ledger accounts on a monthly basis, to ensure payroll deductions clear and are followed up on a timely basis.

OTHER RESPONSIBILITIES

R. Assist and support the Business Office operations.

S. Assist with general office functions, including but not limited to, assisting visitors, sorting the mail, placing postage on the mail, general office cleaning as needed for health and safety concerns.

T. Assist with school functions with advance notification as needed.

U. Assisting with projects to increase efficiency and accuracy of procedures and processes related to primary areas of responsibilities.

IV. PROFESSIONAL GROWTH

A. Interacts with colleagues to further professional growth

B. Takes advantage of opportunities for professional improvement

V. MINIMUM QUALIFICATIONS

A. Degree in Accounting or Business Administration or related field

B. 3-5 years of accounting experience to include accounts receivable, accounts payable and general accounting and administration systems and processes.

C. Detail-oriented, ability to effectively communicate accounting concepts and requirements to Faculty and Staff (non-accountants).

D. Perform routine student billing, and other tasks with speed and accuracy with minimum supervision.

E. Work cooperatively with others and independently as required.

F. Customer service oriented.

G. Have sound judgment.

H. Ability to maintain confidentiality of work.

I. Ability to anticipate needs and handle multiple activities.

J. Excellent verbal and written communications skills with attention to grammar, spelling and formatting at a professional level.

K. Must be extremely proficient in 10-Key, MS Word, and MS Excel with ability to analyze, re-sort, and format spreadsheets. Must have ability to create and export reports.

VI. PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle, and perform repetitive motions of the hands/wrists. Educational Assistants must be able to stand and/or sit for extended periods. May need to climb stairs and lift, carry, push and/or pull items up to 50 pounds. Must be able to respond effectively to and lead the class in emergency situations.

VII. WORKING ENVIRONMENT

Work is usually performed in an office setting within the time frame established by the Business Office. Employees are occasionally required to attend evening meetings and other special events.

VIII. SUPERVISION

Exercises working supervision over other employees, vendors and volunteers, as necessary.

BENEFITS
Paid Time Off : Vacation, Sick, Personal leave
Holiday : 19 days a year
Health Insurance including Dental, Vision and Drag.
Flex Plan : Medical and Dependent Care
Group Life / Long Term Disability/ Long Term Care
401K : Maryknoll matches up to 7.5%
Tuition Remission : Employee pay 0% first child, 100% 2nd child and thereafter.
After School Care Remission : Employee pays 0% first child, 100% 2nd child thereafter.

How to Apply : Please apply through the Diocese Career Website.
https://www.hrsymphony.com/hrs/route/position/7994/Q55X

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) 6% Match
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 3 years
• 4 years
• 5 years

Schedule:

• Monday to Friday

Work Location: In person