Accounting Manager

Hotel Seeking Motivated Accounting Manager to Join Growing Team

Perks

Health Benefits, Vacation time, Wellness days, Manager Development Program, Tuition Reimbursements

Summary:

The Accounting Manager will be responsible for handling payables and receivables, along with the audit of revenues. The accounting Manager will assist the Director of Finance/General Manager by completing financials, payables, income journal deposits, and other sensitive tasks.

Hotel Values:

This description of responsibilities is simply intended to provide basic guidance to outline a minimum standard of performance.

The hotel values an LOU attitude, where an employee is encouraged to Lead, take Ownership and deal with situations of all kinds with a Sense of Urgency. While this document describes the general nature and level of work being performed by people assigned to this job, we encourage and expect our team to go above and beyond the minimum standards at all times to show concern and care for the guest, co-workers, and managers. The hotel believes in a culture where team members help each other and work together in an environment where the most important task is providing exceptional service to guests, at all times.

As a result, this is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of people in this job.

Essential Functions:

Accounts Payable:

Daily processing of Accounts Payable transactions, including purchase orders, receiving reports, invoices, and check requests.

Maintenance of Accounts Payable controls in accordance with hotel standards, including appropriate expensing of invoices in accordance with the Uniform System of Accounts for Hotels.

Maintenance of accounts payable files, including invoices paid and unpaid.

Complete accurately the income journal, payables, receivables, and deposits.

Accurately code income and expenses, keep up on checkbook accounting, and complete P&L and other financial tasks critical to assisting corporate in managing the hotel financials.

Work directly with Director of Finance and corporate team in budget preparation and planning process. Monitor budget, revenues, and expenses to ensure the hotel is on track to attain goals

Outline for departments any excess expense, along with recommendations for correction.

Verbal and written communication with vendors, and internal customers as needed to perform job duties. Research issues with invoices and guest folios and makes adjustments and corrections without supervision.

Prepare brand reports, and complete weekly, monthly semi-annual, and annual reports for brand compliance.

Accounts Receivable:

Maintain responsibility for the billing of Accounts Receivable (AR) daily.

Reconcile daily cash deposits and credit card transmissions.

Perform billing and collection efforts, which may include collection calls.

Resolve all credit card disputes and chargebacks in a timely manner.

Ensure timely resolution of guest phone inquiries, respond quickly to requests in a friendly manner, and follow up to ensure guest satisfaction.

Reconcile taxes daily.

General Cashier:

Maintain controls for all cashier banks, House banks,s and petty cash funds in the hotel according to company policy

Prepare all bank deposits, due backs, and back change orders according to company policies and procedures.

Daily Revenue Audit:

Perform accounting review of prior day's revenue receipts, balancing documentation and subsidiary systems to POS.

Create Income Journal to be posted to General Ledger.

Create and distribute daily revenue and payroll report.

Research and resolve variances as may be detected during the audit.

Education/Experience:

Hotel accounting experience and knowledge are highly desired.

Accounts payable and/or night audit experience required.

Microsoft Excel and Word knowledge required.

Accounting software knowledge is highly desired.

Travel required:

Minimal local travel.

Working Environment:

The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job and will need to spend a majority of their time sitting.

Physical Demands:

Must be able to lift or move 25 pounds.

Specific vision abilities required by this job to see, read-write, and use a computer.

NOTE:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.