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Form of workJob Description
Established in 2016, Phoenix LiDAR Systems is a unique cutting edge company building the worlds most advanced aerial and ground laser mapping systems. You will be working with a global team on exciting projects.
Do you love working in a dynamic environment? Then don’t miss your chance to join our team as our new Accounting, HR Generalist, Office Manager. In this position, you will be making a difference each and everyday.
Do you love working in a dynamic environment? Then don’t miss your chance to join our team as our new Accounting, HR Generalist, Office Manager. In this position, you will be making a difference each and everyday.
We are looking for you to oversee all aspects of office management, accounting as well as basic human resources practices and processes. This means that your duties will involve overseeing activities such as ordering supplies for the office, catering bi-weekly lunches for the staff, being the point of contact for contracted services, managing schedules, and executing action items for the leadership team. Approximately 10% of your week will be handling HR duties such as recruitment, employee relations, performance tracking, processing time cards and payroll, training & development, and establishing policies that will create and maintain a safe workplace. This job is extremely important to the success of the business. The goal of this role is to be a self-starter, and to take ownership of office responsibilities.
We are seeking someone who is great at communication and multi-tasking, with a critical eye for attention to detail. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, has a good sense of humor and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then please apply!
Primary Responsibilities
- Work closely with management on office-related tasks and HR policies
- Perform various HR functions, including but not limited to background, criminal, and reference checks for final candidates, tracking time cards for payroll, HRIS transactions (hiring, salary changes, promotions, terminations, performance reviews, etc.) accurately and consistently
- Onboard new hires, including data entry, first-week planning, orientation, HR training; work closely with the IT and management teams to ensure a smooth onboarding process
- Keep and maintain employee personnel files, including pre-employment and employment documentation
- Keeping the minutes during company meetings, tracking action items for the team
- Being the point of contact for property management, janitorial, and other outside entities
- Coordinate calendars for the various inter-office teams, scheduling meetings, interviews, and other events as necessary
- Log and track company equipment and rentals for employees
- Work with the accounting and shipping teams to make company purchases for office supplies, break room snacks, janitorial supplies, and production equipment
- Travel and event coordination, organizing team-building activities
- Assist with ad-hoc projects from CEO and Director of Operations on an as-needed basis.
Requirements
Position Requirements:
- 3+ years of experience in Office Management and/or Executive Admin experience
- Experience with a payroll processor is preferred. (ADP, Paychex, etc.). Paychex preferred
- Basic HR experience is a plus
- People person - ability to work closely with all teams and people in the organization
- Heightened attention to detail – must be meticulous and consistently accurate
- The highest degree of integrity, with the ability to handle sensitive issues with complete discretion and confidentiality
- Ability to prioritize and manage multiple tasks in a useful and timely manner
- Self-starter who displays initiative
- Effective oral and written communication and stakeholder management skills
- Excellent common sense and judgment and strong interpersonal and organizational skills
- Microsoft Office: 3 years (Preferred)
- Google Office will play a significant role; particularly Docs, Sheets, and Calendar
- Quickbooks online experience 5+ years
- Human resources management: 3+ years
Bilingual a plus - Spanish (Preferred)
Schedule:
Monday to Friday
Education:
High school or equivalent (Preferred)
Benefits
Benefits Youll love!
Our competitive compensation package:
- 401(k) with Match Plan
- Health, Dental, Vision and Life Insurance
- HSA and FSA
- Generous PTO
- Collaborating with a diverse, dynamic and close-knit team.
