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Form of workJob Description
Job Overview: The Accounting Clerk is an entry-level position responsible for performing various clerical and administrative tasks within the accounting department. This role plays a crucial part in supporting the smooth functioning of financial processes and ensuring accurate and timely recording of financial transactions.
Key Responsibilities:
- Data Entry:
- Input financial data into the accounting system, including invoices, expense reports, and other financial transactions.
- Ensure accuracy and completeness of data by reviewing documents for discrepancies and resolving any issues.
- Accounts Payable:
- Process vendor invoices, verifying the accuracy of charges, obtaining necessary approvals, and preparing payments.
- Reconcile vendor statements and address discrepancies or issues.
- Accounts Receivable:
- Generate and send customer invoices, ensuring timely and accurate billing.
- Assist in tracking and following up on overdue payments.
- Recordkeeping:
- Maintain organized and up-to-date financial records, including filing and archiving documents.
- Assist in the preparation of financial reports and statements.
- Bank Reconciliation:
- Reconcile bank statements to the general ledger to ensure accuracy and identify discrepancies.
- Investigate and resolve any discrepancies in a timely manner.
- Assist with Audits:
- Provide support during internal and external audits by preparing requested documentation and answering auditor queries.
- Communication:
- Collaborate with other departments to obtain necessary information and resolve financial-related inquiries.
- Communicate with vendors and customers to address payment and invoicing matters.
- Administrative Tasks:
- Perform general administrative duties such as filing, answering phone calls, and responding to emails.
- Assist with special projects or tasks as assigned by supervisors.
Qualifications:
- High school diploma or equivalent; some college coursework in accounting or related field is a plus.
- Basic understanding of accounting principles and practices.
- Proficiency in using accounting software and Microsoft Office applications, particularly Excel.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time-management skills.
- Effective communication and interpersonal skills.
The Accounting Clerk is an integral part of the accounting team, contributing to the efficiency of financial processes and ensuring the accuracy of financial data. This role provides an opportunity for entry-level candidates to gain practical experience in the field of accounting and finance.
