Address
Form of workOur firm's award-winning culture and reputation for exceptional service are built on a common purpose - Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, create value for our team members and clients every day.
The Accounting Assistant will perform routine duties primarily dealing with Accounts Payable and Accounts Receivable. The position will work with the Assistant Controller for AP & AR to ensure that all duties listed below are being performed on a timely basis and deadlines are met. It is also necessary to maintain a good working relationship with suppliers and operational team members to secure relevant information to be used for financial reporting purposes and information required by national, state, and local laws. The Accounting Assistant will be responsible for researching unapplied payments, making timely bank deposits, and posting of deposits into Accounts Receivable.
It is also the responsibility of the Accounting Assistant not only to exhibit legendary customer service when communicating with team members and suppliers but also to focus on productivity and results.
ESSENTIAL JOB FUNCTIONS
- Scan deposits daily with reconciling prior day scans to the report from the deposit scanner.
- Identify and record miscellaneous deposits, ACH's and wires in Workday daily.
- Research unapplied customer deposits in Workday applying to existing invoices. Create customer invoices to apply the money or refund the deposit back to the customer. Provide a daily status report of all unapplied customer deposits to Regional and Corporate leadership.
- Enter miscellaneous AR & AP invoices.
- Create and upload supplier invoice EIB spreadsheets in Workday.
- Create Suppliers in Workday, review the W9s for accurate information.
- Maintain Supplier information on the Supplier record in Workday for any changes due to bank account additions/deletions or address changes.
- Enter Supplier Contracts and generate installment invoices in Workday (maintenance/contract amendments.)
- Special projects as needed, including but not limited to: Create Excel based spreadsheets for uploading into Workday. Ability to manipulate data in Excel for research and decision making (Pivot Tables.)
- Independently makes decisions/research system issues and appropriately elevates the issue when necessary.
- Assist with the Dell Lease Program using Drive reports for EIB uploads and/or communication with Transwestern IT Department.
- Assist in review and preparation of 1099 reporting.
- Access the bank software to pull canceled check copies.
- Ability to communicate with suppliers, customers and other Transwestern Team members daily by phone and by email.
- Some college and/or Associates degree preferred.
- Preferably at least two years AR/AP experience
- Must have advanced Excel proficiencies (pivot tables, xLOOKUP's, etc.)
- XRM/Workday experience preferred.
- Demonstrate strong analytical capabilities with a high attention to detail.
- Must be able to handle multiple projects, changing priorities and a demanding, time-sensitive workload with attention to detail.
- Strong customer service orientation.
- Exceptional oral and written communication skills.
- Strong desire to succeed in an entrepreneurial environment.
- Ability to work independently as well as in a team environment.
- Ability to keep information strictly confidential.
WORK SHIFT
LOCATION
Houston, TX
We Are Transwestern!
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.
