Accounting Assistant

Summary: The position reports directly to the Admin and Finance Supervisor. Performs a variety of accounting and clerical duties in support of the Finance Department and Inspection Department including but not limited to customer service, record keeping, issue various permits, provide sewer information including maps, white cards, as-build permits and hand out flyers and produce accounting reports/records. This position is backup for payroll and accounts payable.

Essential Duties and Responsibilities:

Finance and Administration:

· Performs customer service-related duties including greeting customers and answering the telephone promptly in a pleasant and professional manner, screens and directs calls to appropriate parties, provides information and records and/or relays messages, answers customer questions, responds to written customer inquiries, explains customer accounts and billing statements.

· Performs cashier duties and prepares bank deposits.

· Applies customer payments to accounts, this includes mail and electronic payments.

· Reconcile payments/deposits against source document, prepares bank deposits, and compile various cash reports.

· Verify cash posting and account maintenance to daily reports.

· Receive, reconcile and post daily cash from all sources, as needed.

· Reconcile monthly utility billing cash activity to bank and general ledger activity.

· Reviews, codes, and processes invoices; processes voucher and checks as a backup for payroll and accounts payable.

· Prepare adjusting journal entries to general ledger, special ledgers, and other fiscal records to reflect accurate accounting and distribution of income and expenses to appropriate accounts.

· Prepare monthly B&O Excise Tax Reports; files report with Dept. of Revenue and makes payment through Cash Management.

· Responsible for miscellaneous billing and tracking, including but not limited to: Developers, Latecomers, other utilities, and customers.

· Assure that input data is properly prepared, documented and processed for various ledgers, journals and other reports.

· Assist in the production of the annual financial report for the District and State Auditor as needed.

· Assists State Auditor's staff in audit of the individual fund accounting records and financial statements.

· Assist with record retention.

· Performs all other assigned duties and responsibilities; assisting other employees; or substituting for other employees when needed; and willing to cross train in other areas.

Inspection:

· Provide customer service to Inspection Department customers.

· Issue Side Sewer repair permits.

· Accept customer submittals including certificates of sewer availability & new construction side sewer permits.

· Issue completed certificates of sewer availability and new construction permits.

· Provide sewer information including maps, white cards, as-build permits and hand out flyers.

· Performs general assistance to the manager and staff as needed.

Education and Experience:

· Associate degree in accounting or finance or related field.

· Three (3) years of progressively responsible experience in accounting or finance, performing analytical tasks and projects. Preferably with government agency.

· Or, any equivalent combination of education and experience that provides the applicant with the knowledge, skills and abilities required to perform the job.

· Utility experience highly desirable.

Knowledge, Skills and Abilities:

· Knowledge of generally accepted accounting principles.

· Ability to research and apply State of Washington RCW’s and WAC’s.

· Extensive knowledge of standard office practices and District accounting procedures.

· Working knowledge of Excel, Access, Crystal Reporting and Word.

· Ability to develop and maintain moderately complex spreadsheets and database.

· Ability to research, analyze and resolve errors or problems related to all accounting functions.

· Ability to understand and execute complex oral and written instructions and to apply available guidelines to various situations.

· Ability to establish and maintain effective working relationships with those contacted in the performance of work.

· Ability to type 50 wpm.

· Employee must be bondable.

General Requirements:

· Ability to communicate courteously, effectively, tactfully, and maintain confidentially.

· Demonstrate strong written and oral communication skills.

· Ability to carry out oral and written communications.

· Ability to organize and prioritize workload. Must be able to multi task.

· May perform task/job duties of other work unit positions in order to balance workload and/or cross train personnel.

· Proficiency with common office practices, equipment and software.

· Follow all safety requirements set forth by District policy, State and Federal codes.

· Follow all District Policies and Procedures.

Special Requirement:

· Must have a valid Washington State Driver’s license.

Work Environment:

· Work is generally performed in an office environment.

· May require shift, weekend and holiday work as required by an emergency or work assignment.

Job Type: Full-time

Pay: $6,466.00 - $8,585.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Burien, WA 98148: Relocate before starting work (Required)

Work Location: In person