Academic Services-Associate Director, Undergraduate Program

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
This position provides direction and leadership for the advising process within the Foster Undergraduate Program and serves as an adviser to enrolled and prospective students. The Associate Director of Advising serves on the UNDERGRADUATE PROGRAM leadership team which plans, implements and manages programs, oversees activities for students while establishing goals and strategy for the UNDERGRADUATE PROGRAM. This position is one of a working manager who can be successful in his/her own tasks and lead a team to contribute to the success of the Undergraduate Program.
RESPONSIBILITIES:
Advising/Student Services (40%)
• Provide leadership for advising services within UNDERGRADUATE PROGRAM
oAdvise enrolled and prospective undergraduate business students on educational options, program and graduation requirements, and career possibilities.
oAdvise students who are experiencing academic or personal problems and make referrals to appropriate campus resources when necessary.
oAssist students through the University administrative system.
oAct as a resource for other campus advisers.
• Oversee and provide information sessions for prospective students (freshman, transfer): room scheduling, presenter scheduling, website posting, working with partners across campus (Admissions, Odegaard)
• Manage the satisfactory progress process for the UNDERGRADUATE PROGRAM.
• Manage the registration and provide academic policy support to the Professional Sales Program.
• Provide oversight of on-line and print publications supporting advising services.
• Manage adviser caseloads as well as new student assignment process.
Staff supervision and motivation (30%)
• Provide direction and supervision to seven professional staff advisers including hiring, performance management, training, discipline, merit and promotion recommendations.
Direct new student orientation activities (20%)
• Manage logistics to assure advising, programs by career/student services and community building fit into overall schedule.
• Liaison with First Year Programs to select centralized orientation sessions and facilitate timing to meet Foster-specific needs.
Time schedule management relating to student access (10%)
• Coordinate with Time Schedule office to assure course restrictions reflect the course catalog and School policies.
• Monitor course enrollments, communicate with faculty quarterly regarding enrollment policies and procedures.
• Manage cross-campus enrollment
Other duties as assigned.
MINIMUM REQUIREMENTS:
A Master's degree or equivalent combination of education and experience, and at least seven years of advising, admissions, student services, student counseling or related experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
Must have significant experience in staff supervision, program implementation plus budget oversight capabilities.
Proven ability to multitask and prioritize in a fast-paced environment plus an ability to set and meet goals and adapt quickly to changing priorities.
DESIRED:
Energetic self-starter with a get-it done attitude and collaborative disposition. Excellent interpersonal and communication skills, including public speaking and articulating ideas clearly in person and in writing.
A willingness to support Foster Undergraduate Programs events and participate fully in a fast-moving team environment where everyone is expected to roll-up their sleeves and contribute whenever possible.
Must be able to work professionally and effectively communicate across various demographics within community organizations, high schools, colleges and the business community (e.g. the Dean and Foster School Leadership, students, alumni, faculty, staff, business partners, donors, and community) for the purpose of building partnerships.
Familiarity with the administrative structure of a large university is highly desirable.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.