10101 - Project Coordinator

Operations Associate

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.  To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW

With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Since January 2020, DOHMH has been fighting the COVID-19 pandemic- activities include but are not limited to surveillance & epidemiological investigations; lab testing; engaging and providing guidance to healthcare partners; ensuring the safety & health of responders; providing timely and accurate information to the public; promoting the emotional health of New Yorkers and coordinating citywide COVID-19 vaccine administration. DOHMH works closely with community-based organizations (CBOs) to increase access to and awareness of COVID-19 prevention, treatment, and vaccination services. Consistent with the Health Department's decades long commitment to place-based investments, new work is focused on neighborhoods who have been hardest hit by the COVID-19 pandemic, have low vaccination rates, and have been harmed by racial and ethnic health inequities. DOHMH seeks to continue place-based anti-racism interventions toward COVID-19 recovery and chronic disease prevention over the coming two years through continued investment in the Public Health Corps.

POSITION OVERVIEW

DOHMH is seeking a Project Coordinator to provide administrative and programmatic support by coordinating ongoing projects, special initiatives, and helping to advance engagement efforts.

This role sits in the Bureau of Finance, Administration, and Services in the Center for Health Equity & Community Wellness (CHECW), seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECW's work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW is a division of the NYC Department of Health and Mental Hygiene.

The Project Coordinator will report directly to the Assistant Commissioner for the Bureau of Finance, Administration, and Services and ensure that the ongoing activities for the bureau are well coordinated and supported. They will be responsible for researching and implementing special projects and initiatives to enhance the work of the division. The Project Coordinator will be expected to write and quickly turn around reports, briefings, analysis, and program updates at the request of the Assistant Commissioner. They will collaborate with key stakeholders across the division to ensure execution of project/initiatives are finalized.

RESPONSIBILITIES

• Serve as a liaison to the COO on assigned projects.
• Oversee the daily operations of the Bureau of Finance, Administration, and Services ensuring operational and administrative procedures are adhered to, office duties are handled consistently, serving as an administrative resource to the Assistance Commissioner, and problem solve any barriers, as needed.
• Coordinate and prepare reports on bureau activities and divisional initiatives with specific attention to accomplishments. This will include routine divisional reports as well as special assessments as needed.
• Lead the development and management of project workplans, defining project scope, determining action items, assigning ownership, creating project timetables, and tracking execution, progress on deliverables, and communicate with leadership on project progress.
• Identify opportunities to streamline processes and improve division operational efficiencies and effectiveness.
• Maintain records of meeting proceedings, monitor, and track tasks, and ensure deliverables and deadlines for all tasks established at meetings and engagements.
• Develop and implement metrics to measure bureau effectiveness.
• Conduct special projects in coordination with divisional bureaus and other agency programs.
• Prepare presentations and coordinate responses for speaking engagements, meetings, and briefings and provide background materials as indicated.
• Other special projects as assigned by the Assistant Commissioner.

QUALIFICATIONS

• Minimum of 5 years professional experience in government, consulting, or non-profit organization.
• Bachelor's degree with an interest in public health, project management, operations management, public administration.
• Strong planning and project management skills.
• Commitment to anti-racism, social justice, and equity.
• Exceptional prioritization and time management skills with demonstrated ability to manage a diverse and high-volume workload in a fast-paced environment.
• Embraces ambiguity and has a willingness to "roll up their sleeves."
• A self-starter, comfortable working independently as well as in teams.
• Excellent interpersonal, communication, presentation, and research skills.
• Ability to prioritize and handle multiple assignments with strong organizational and problem-solving skills.
• Successful candidate will be analytical, creative, flexible, and able to meet tight deadline.
• Ability to build and maintain effective working relationships across programs and with external partners.
• Ability to work in a collaborative team environment with confidence to interact with management and senior leaders.
• Proficiency in Microsoft Suite (Outlook, Teams Word, Excel, and PowerPoint).

SALARY AND BENEFITS

• Salary is $70,000
• Generous Paid Time Off (PTO) policy
• Medical, dental, and life insurance with low or no employee contribution
• A retirement savings plan with generous employer contribution
• Flexible spending medical and commuter benefits plan
• Fun hybrid office environment and passionate team
• Fun all staff events all year round
• Meaningful work at an organization striving to advance health equity and social justice

WORK SCHEDULE

9:00am - 5:00pm

RESIDENCY REQUIREMENT

You must live in New York City Tri-state area (NY, NJ, CT) in order to be considered for a position at FPHNYC.

TO APPLY

To apply, upload Resume, including how your experience relates to this position. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.