Workforce Administrator, Energy & Homeland Security Program

Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.
Pay Range
$85,800 - $106,536 annually
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for a Workforce Administrator to direct personnel administration activities for a mission critical Energy and Homeland Security (E) Program. You will be a key part of your team's business operations and activities strategically supporting the workforce goals and managing all hiring activities for the program. You will work with a team of administrative staff that supports a variety of people and projects. In addition to being well-organized and methodical, your strong communication skills will be needed to interact with a variety of people and job functions with an experienced business perspective to contribute. This position is in the Global Security Directorate's E Program.
Administrative personnel at LLNL are highly professional and reliable individuals driven by a common mission: to strengthen the nation's security through cutting-edge science, technology, and engineering. The Administrator team members are key to not only the Laboratory but also to our nation's national security. Administrators lead, manage, and support a variety of projects, which requires them to be versatile to work with all levels of the organization.
In this role, you will

• Administer hiring, on-boarding, and off-boarding processes for internal and external hires and non-employee workforce, including a booming scholar program.
• Partner with hiring managers to understand strategic workforce goals and job requirements. Assist managers with writing job postings, reviewing applicants, scheduling interviews, building hire packages, and coordinating internal transfers.
• Initiate and oversee day-to-day hiring activities and process flow; establish and maintain electronic tracking and record-keeping and regularly report status of administrative and operational hiring activities.
• Partner with Strategic Human Resources Management Recruiters and Talent Acquisition team members, workforce and division administrators, group leaders, and division leaders in the disciplines to ensure successful recruitment and onboarding of new hires.
• Communicate frequently with all participants in the hiring processes, especially candidates.
• Research and interpret personnel policy and make recommendations to hiring managers. Responsible for ensuring compliance with procedures, regulations, and laws, and leading the implementation of corrective actions.
• Partner with the E Program Operations Administrator to effectively coordinate office space.
• Manage training compliance for the program.
• Perform other duties as assigned.

Qualifications

• Associate of Arts Degree in a business or operational area or the equivalent combination of education and related experience.
• Knowledge of the recruitment life cycle process. Experience working with recruiters, serving as a liaison with the HR team, and facilitating hire packages.
• Experience coordinating and prioritizing high volume work activities, multi-faceted internal processes, and requests, working nimbly in a dynamic environment, and developing inventive solutions to unique administrative and operational challenges.
• Experience working on organizational projects and experience researching, interpreting, and applying related policies and procedures.
• Effective interpersonal skills with the ability to confidentially handle sensitive hiring and personnel information with tact, discretion, and mature judgement.
• Advanced problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Demonstrated ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
• Demonstrated leadership and/or team building skills. Ability to take initiative and build productive relationships.

Qualifications We Desire

• An active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency.
• Knowledge of LLNL business applications and processes, such as, ePay, LAPIS, LEAP, LTRAIN, and SmartRecruiters.
• Knowledge and understanding of LLNL's hiring processes and procedures.

Additional Information
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?

• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.