Wedding & Events Assistant

Company Description

Kismet Event Co. is a Wine Country event & destination planning company, working through Sonoma & Napa counties. With over 30 years of combined experience managing events at private clubs, wineries, and nonprofit organizations, we offer tailored, luxury event planning services graciously and thoughtfully.

Role Description

This is a contract on-site role for a Wedding & Events Assistant. The Wedding & Events Assistant will be responsible for day-to-day tasks associated with event planning and management, including:

- Representation of Kismet brand and values

- Reviewing timelines, schematics, or other important details to prepare for the event(s)

- Provide key assistance to the Lead/Principal Planner

- Assist with the coordination of event details and timelines

- Greeting clients, guests, or attendees

- Assist with set-up of décor elements

- Vendor and venue assistance

- Helping with set details

- Checking in and/or guests/attendees

- Helping keep track of the timeline

- Miscellaneous tasks and errands as they arise

- Ensuring all details are organized and executed flawlessly.

Requirements & Expectations:

- Lives in the immediate area and has weekend/holiday availability

- Education: BA/BS preferred

-A minimum of (2) years’ event management experience or guest relations; well-versed in event management and execution, including client communications, production coordination, maintaining vendor relationships, and food & beverage logistics.

- Passionate about providing excellent client service

- Experience and adherence to structured systems/processes

- Excellent written, verbal, and computer skills

- Proficient with Office/G-Suite/Canva

- Excellent organization skills, time management, and detail-oriented

- Able to work under pressure and remain calm to resolve problems using good judgment

- Maintain a professional, neat, and well-groomed appearance & demeanor per the style guide (included in onboarding documents)

- Ability to effectively deal with clients/guests/attendees, some of whom will require high levels of patience, tact, and diplomacy to defuse anger and resolve conflicts

- Driver’s License & reliable transportation

Working Conditions

- May be in indoor or outdoor settings, dependent on event location

- Varied weather conditions are expected

- Varied schedule to include evenings, weekends, holidays, and extended hours of business

- Ability to stand and walk for long periods around large venues and continuously perform essential job functions

- May be required to lift up to 25 pounds or move light furniture

Communication Expectations:

- When interacting with vendors, clients, and other planners, you are asked to perform planning duties in a professional manner and per our privacy policy.

- Responsive to communication with Kismet Event Co. promptly including work inquiries and event details.

Company Culture Standards:

At Kismet Event Co, we aim to treat every person in our working days with consideration, courtesy, fairness, dignity, and respect. This goes for our clients, other planners, vendors, venue workers, catering team members, and all guests we interact with.

Job Type: Contract

Pay: $20.00 - $30.00 per hour

Expected hours: 1 – 12 per week

Schedule:

• 12 hour shift

Ability to Relocate:

• Sonoma County, CA: Relocate before starting work (Required)

Work Location: In person