Wedding Coordinator

Job Overview

The role of Wedding Coordinator is to work closely with couples, vendors and the Harvey House team to ensure the success of each and every event. A talented coordinator can not only execute logistics at a high level, but also understands the importance of creating trusting relationships with every client while ensuring the best interest of the business.

Responsibilities and Duties

• Manage entire lifecycle of wedding from inquiry through end of event
• Focus largely on post-booking milestones but still be able to handle pre-booking sales tasks as needed
• Communicate with couples by scheduling coordination calls to discuss all wedding details including but not limited to timeline, decor, vendors and event layout
• Communicate with all vendors to confirm arrival times, set up needs and scope of services for the day
• Create and adhere to a detailed timeline to be distributed to all vendors as well as the internal Harvey House team
• Create and adhere to a detailed inventory list of all event equipment and decor to be distributed to the internal Harvey House team
• Create layout of event and work with all vendors and internal Harvey House team to ensure layout is adhered to
• Attend and oversee both the ceremony rehearsal and event
• Direct set up of equipment and manage the logistics of all aspects of the event
• Manage events and address potential problems that may arise
• Plan for potential scenarios that could impact the integrity of the event
• Serve as the main contact point for any and all problems that may arise during the event
• Conduct inspections before and during the event to make sure everything is up to client and venue standards
• Protect best interest of physical plant and ensure all policies and regulations are adhered to
• Other duties as assigned

Qualifications

• Takes ownership and accountability of coordination tasks
• Flexible with schedule in order to be responsive with clients
• Process-oriented with great focus on logistics and ability to anticipate needs in advance
• Proactively engage clients to steer them in the right direction as the subject matter expert in events and coordination
• Possess a high level of attention to detail
• Communicates effectively both verbally and in writing
• Possess excellent customer service and follow up skills
• Works well in a team environment and actively contributes to the success of every event
• Nimble and able to adapt to changing circumstances with quick decision-making skills and pivot accordingly
• An eye for design and understanding of basic design principles
• Must be available to work weekends, evenings and some holidays
• Event or service experience preferred

Job Type: Part-time

Pay: $23.00 - $29.00 per hour

Expected hours: 8 – 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus opportunities
• Tips

Ability to Relocate:

• Idyllwild, CA 92549: Relocate before starting work (Required)

Work Location: Hybrid remote in Idyllwild, CA 92549