Wedding/Event Coordinator

The Wedding & Event Coordinator/Administrative Assistant is responsible for specific duties related to booking wedding & group business at all Green Door Hospitality properties. This position is designated for a seasoned administrative professional who has experience communicating with customers and performing many different office related tasks. The ideal candidate is a “go-getter”, enjoys building lasting relationships, encompasses an “Entrepreneurial Style” business acumen and can think outside of the box to achieve goals.

The Wedding & Event Coordinator’s primary responsibilities include:

• Monitoring & responding to leads for new business for weddings, corporate events, association meetings, private party retreats / get-togethers, and other groups.
• Delivering package & pricing information to potential customers.
• Work closely with the Wedding & Events Manager to deliver proposals and contracts.
• Maintain ongoing communications with customers throughout the contract and planning process.
• Provide administrative support throughout the entire customer journey, from the first contact until the final bill is paid.
• Produce invoices for deposits and other customer & vendor billing, and follow other established accounting processes related to our wedding and group business.
• Manage calendars, email, Banquet Event Orders and other software programs.
• Assist in the payroll and gratuity process.
• Adjust websites and other marketing channels, as needed.
• Participate in actual events, assisting the team with set-up and customer interactions.
• Adhere to Green Door Hospitality’s established regulations, company standards, catering/meeting standards, and related sales metrics.

The Wedding & Event Coordinator/Administrative AssistantBase Qualifications

• Previous related experience in sales, events or hospitality is prefered.
• High School diploma or equivalent required.
• Knowledge of food and beverage and special event planning is desired.
• Must have a valid driver’s license.
• Must possess developed verbal and written communication skills.
• Experience with professional selling skills desired.
• Must be proficient in general computer knowledge especially Microsoft Office products.
• Must be able to work independently and simultaneously manage multiple tasks; strong organization and presentation skills

A passion for hospitality is a must! Work is performed in an office and venue environment that is very fast-paced. Requires the ability to multitask and complete tasks in a timely and accurate manner. The ideal candidate must be extremely organized, personable and enthusiastic. This person will be the face of the company and the first point of customer interaction, and as such needs to maintain the highest level of professionalism and customer service.

Job Types: Full-time, Part-time

Pay: $25.00 per hour

Expected hours: 24 – 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Supplemental pay types:

• Tips

Ability to Relocate:

• Oakhurst, CA 93644: Relocate before starting work (Required)

Work Location: In person