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Salary Adecco is seeking an Executive Assistant/Project Administrator with a proven track of record of excellence in supporting C-level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape. This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.
Responsibilities:
• Manage the executives calendar with precision, ensuring optimal use of time and meeting objectives.
• Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.
• Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.
• Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.
• Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.
• Proactively implement and manage efficient administrative processes.
The Ideal Candidate:
• Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels.
• Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions.
• Is proactive, anticipates executive needs, and prioritizes tasks effectively.
• Project Management experience is mandatory
Key Responsibilities:
• Own the executives calendar, coordinating across business units and driving collaboration.
• Manage domestic and international travel arrangements, ensuring efficiency and productivity.
• Initiate and execute ideas to boost organizational morale and employee welfare.
• Facilitate and drive completion of strategic off-sites, town halls, and large group meetings.
• Maintain the executives partner relationships and encourage regular networking interactions.
Preferred Experience:
• 3-5 years as a C-level Executive Assistant.
• Experience supporting corporate executives in a fast-paced setting.
• Familiarity with managing global travel complexities.
• Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).
Academic Credentials:
• High school diploma and completion of a business/secretarial program or equivalent experience.
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3 Must Have:
1. Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting.
2. Attention to Detail: Being meticulous in understanding the Executives needs, often reading between the lines to anticipate and address issues before they arise.
3. Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner.
3 Skills:
1. IT Environment: someone who is familiar with IT terminology
2. High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team
3. Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise
Click on apply now for immediate consideration for this Executive Assistant/Project Administrator position in Austin, TX. We look forward to hearing from you!
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $37.00 to $47.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
