Unit Secretary, Emergency Department

Job Overview:

Maintains established departmental/hospital policies and procedures/objectives, quality assurance, safety, environmental and infection control standards.

Qualifications:

Required:

• High School Graduate or equivalent

Preferred:

At least with 1year related experience

Knowledge of Medical Terminology

Scheduling Requirements:

• Per Diem
• Weekends/Holidays

Essential Functions:

• Alerts nursing staff to new medical orders and test/procedural results.

• Always identifies correct patient charts and reports before filing; verifies that all information is correct and takes corrective action when necessary (plate, face sheet, ID band, etc). Ensures accuracy at all times.

• Demonstrates a thorough working knowledge of medical and pharmaceutical terminology; asks questions to clarify misunderstandings.

• Documents patients’ allergies in appropriate forms.

• Ensures a safe environment in aspects of care, equipment and treatment.

• Maintains confidentiality of patient information at all times; maintains patient privacy at all times.

• Provides assistance to staff in the organized workflow of daily unit operations.

• Secures needed unit services as directed, (ie: Maintenance, Housekeeping, Security, IC ...)

• Understands the importance of communication. Follows through on messages timely and to the appropriate staff member.

• Maintains communication with Admitting Department and cooperates with room assignments. Notifies nurse upon arrival of an admission and calls attending physician if admission orders are needed. Pass out new patient folders.

• Calls in consultations within appropriate time frame and documents in Cerner.

• Confers with RN regarding scheduling of patient activities and tests when necessary; consistently follows up on written and oral instructions; promptly reports matters requiring immediate nursing intervention.

• Assists nurses by picking up and delivering, specimens, medications, charts, requisitions, etc. to different departments and dumbwaiter as requested.

 • Identifies and reports potential and actual patient safety issues. Correctly complies with national patient safety goals and applicable policies as appropriate to scope of practice.

• Demonstrates the 4C’s of Commitment, Compassion, Competence and Communication. Promotes patient satisfaction by courteous interaction with staff, physicians, patients and visitors. Responds to patient and visitor inquiries/comments, referring to appropriate personnel as indicated.

• Performs required clerical work relating to the admission, transfer and discharge of a patient.

• Hourly round and Answer phone calls and bells.

• Keeps unit supplied with all necessary stationery and other supplies at all times. Participates in economical utilization of supplies and equipment and orders supplies as necessary with cost awareness. Keep station orderly and neat.

• Prints Ticket to Ride.

• Assemble and gather medication info cards for nurses to give to patients.

• Communicate with Nurses re: tasks appearing on dashboard. • Communicate with MD’s regarding missing items (eg H&Ps, status orders, etc) Daily Chart/Electronic

Medical Record check:

• H&P

• General Consent (print from 3M)

• Patient Portal

• Patient Pharmacy Info

• LOS or 1:1 order checks

• Patient Status Order Check Keep paper lite chart orderly. Assemble / breakdown charts

• Monitor Care Compass for new orders and ensure RN is aware of orders.

• Update wipe boards with daily assignment.

• Notifies appropriate departments of patient expirations.

 • Discharge call backs.

• Validate 724 process/computer.

• Assist patients with accessing the patient portal. Section 2: Universal S.A.F.E.T.Y Standard

$16.68 per diem rate

Let us shape the future of healthcare, together. Our competitive base rates offered will be dependent upon your relevant experience, education, and skills. In addition to base salary, we offer excellent benefits creating a competitive total rewards package to include health and welfare benefits, tuition reimbursement, retirement benefits, employee assistance programs and many opportunities for professional and personal growth.

Join our team to embark on shaping the future of healthcare!  

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer