Treasurer/Collector

TOWN OF MARBLEHEAD

NOTICE OF JOB VACANCY

12/20/2023
Date Posted

Treasurer/Collector 9 $80,740.23 – 104,962.89 annually
Position Title Grade Salary

40 Finance Director
Regular Working Hours Department Head

Responsibilities (Brief Job Description):
Responsible for the management of the Treasurer/Collector’s Office and its assigned personnel.
Authorizes the issuance of checks, wire transfers, direct deposits, and other forms of electronic payments for the Town’s payroll, accounts payable, and retirement payments. Interfaces with financial institution officers on such matter as long-term bonding, cash management, and investment of Town funds. Oversees the issuance and collection of property and excise tax bills.

Interested candidates are invited to submit a resume or application for employment to the Town
Administrator, Abbot Hall, 188 Washington Street, Marblehead, MA 01945 or by email kezert@marblehead.org. Applications for employment are available at the Select Board’s office and on line at www.marblehead.org.

All applications will be considered without regard to age, race, religion, color, sex, physical or mental disability, or national origin.

This memo posted by:

Thatcher Kezer Town Administrator
Name Title

TOWN OF MARBLEHEAD

POSITION DESCRIPTION

Title: Treasurer/Collector Number: MBL-123
Department: Finance Date: 4/2018

SUMMARY:

Appointed by the Select Board and under the direction of the Finance Director, this position is responsible for the management of the Treasurer/Collector’s Office and its assigned personnel.
Authorizes the issuance of checks, wire transfers, direct deposits, and other forms of electronic payments for the town’s payroll, accounts payable, and retirement payments. Interfaces with financial institution officers on such matters as long-term bonding, cash management, and investment of town funds. Oversees the issuance and collection of property and excise tax bills.

DUTIES AND RESPONSIBILITIES:

1. Establishes procedures for the Treasurer/Collector’s Office; directs the Assistant
Treasurer/Collector and the Senior Clerk in the performance of their duties. Responsible for hiring recommendations, training, evaluating, and management of the employees in these positions.

2. Manages the distribution and collection of real estate and personal property (quarterly), motor vehicle excise, and boat excise taxes; responsible for the collection and deposit of Town department receipts for services.

3. Administers public collection activities, including demand billing, warranting, tax titles, and liens; files tax taking liens at the Registry of Deeds and placing or releasing tax titles on properties.

4. Oversees the Town’s cash management policies and procedures; monitors cash levels for all town accounts.

5. Makes interest and principal payments on long-term debt; signs bonds, notes and other papers of credit for the Town.

6. Supervises the preparation and disbursements of payments for payroll, accounts payable, payroll taxes, employee benefits; maintains related records and bank accounts; ensures timely depositing and filing of all payroll-related taxes with federal and state governments.

7. Supervises staff in responding to customer questions regarding billing or payment issues and directly participates in resolving more complex or difficult customer service issues.

8. Invest town funds and maintains custody of securities for trust funds and escrow accounts.

9. Monitors and oversees the preparation of various financial and accounting reports related to revenues and collection; reconciles all records with the Town Accountant and banking statement.

10. Implements, monitors, and updates procedures and practices related to the tax collection software system; resolves any issues related to the system as they arise.

11. Coordinates and monitors other programs, including the Senior Tax Work Off and Citizens’
Scholarship programs.

12. Performs other related duties of a similar nature and complexity as directed.

PREFERRED BACKGROUND:

Minimum of a Bachelor’s degree with five to eight years of experience in banking, financial analysis, accounting, or other equivalent training and experience. Must have the ability to be bonded. Municipal finance experience and certification by the Massachusetts Municipal Treasurer’s and Collector’s
Association preferred.

Job Type: Full-time

Pay: $80,740.23 - $104,962.89 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person