Transaction Coordinator

Stream began with a vision. Not one focused on bricks and mortar, but one with people at its foundation. It was that vision that our co-founders, Mike McVean and Lee Belland, set out to accomplish when they launched Stream Realty Partners (Stream) in 1996.

Over two decades later, Stream has become a leading commercial real estate services organization working for owners, investors and occupants. With an operational area covering some of the most active real estate markets coast to coast, we’ve grown from two co-founders in Dallas, Texas to 1,100+ talented individuals in offices across the nation.

True to our original vision, we recognize that the key to our success lies in our people and our unique approach to business. We think and act like owners: our successful history of managing real estate across all asset types allows us to leverage our experience and apply our ownership mentality to our full-service platform and your assets. Visit www.streamrealty.com.

CULTURE

At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. These high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: nice, smart, honest, and passionate.

POSITION OVERVIEW

The Transaction Coordinator is primarily responsible for providing tenant representation assistance as well as comprehensive administrative support to a senior industrial broker for his day-to-day book of business. If you’re an excellent organizer and communicator, we’d like to meet you. This position will office in our Downtown Dallas HQ location.
PRIMARY RESPONSIBILITIES

• Assist senior broker with managing national tenant representation account
• Help keep internal and external team organized throughout the deal process
• Manage external broker relationships to ensure timely responses and delivery of materials needed
• Complete market surveys, research, and data to deliver to client
• Assist in coordinating market tours
• Complete invoicing process upon deal completion
• Organize documents upon deal completion
• Stay on top of upcoming lease expirations, renewal timelines, and termination options
• Coordinate internal and external meetings including but not limited to team meetings, all hands meetings, board meetings, off-site meetings, one-on-one meetings, etc
• Attend market tours, site visits, and client meetings when appropriate and time permits
• Coordinate all travel arrangements, including: processing travel requests and changes, confirming reservations, compiling directions and itineraries, etc
• Handle expense reimbursements via internal reporting system
• Manage calendars and work emails with attention to detail
• Assemble print materials for clients and meetings
• Make updates to contact database via internal CRM
• Create contact vCards upon request
• Coordinate the shipping and packaging of client gifts and other items

• Prior administrative experience in a corporate office environment
• Strong verbal and written communication abilities; practical interpersonal skills
• Strong attention to detail
• Proficient in Microsoft Office (Outlook, Teams, Excel, Word, etc.) including the ability to coordinate and schedule using Outlook and Teams
• Team-oriented with the ability to flex in support of timelines and deliverables
• Strong customer focus, especially in delivering high-quality results
• Highly organized with strong follow up skills and the ability to multitask

The information you provide will be treated as confidential accordance with EEO guidelines.

Once you have completed your application, you will receive an email from notifications@smartrecruiters.com. In that email, you will find a link to the Culture Index survey which will help us gain a better understanding of your strengths and motivational drives.

We kindly request that you set aside 10 uninterrupted minutes within 48 hours of your submitting your application. During this time, please click the link in the email and follow the instructions provided to complete the Culture Index survey. At the end of the survey, please select the role you are interested in. Completing this survey is an essential step in considering your application for the open position.

Thank you for your time and cooperation. We look forward to reviewing your application.

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.