Tmf Specialist

Position Summary:

The Contract Trial Master File (TMF) Specialist will assist in and oversee all aspects of TMF Management. The role oversees the collection, quality assessment, processing and archiving of clinical trials documents from both external and internal sources. The TMF Specialist is responsible for ensuring standard service level agreements in relation to TMF Specialist are maintained and supports the definition, implementation, execution and process improvement of TMF Management activities. 

Duties and Responsibilities:

• Support and partner with eTMF Business Administrator for account management, create and promote studies in the eTMF and unblinding rules.
• Act as Subject Matter Expert for eTMF management
• Ensure suitable reports and outputs are built to support TMF Quality
• Create and support Study Teams in managing the Study TMF Filing plan.
• Provide day to day document management support.
• Support TMF review process by working closely with study teams, CROs and Vendors
• Ensure Study EDLs and milestones are aligned on and maintained by study teams.
• Perform and manage TMF Quality reviews and drive for constant inspection readiness of TMFs.
• Serve as point of contact and support study teams for resolution of TMF-related queries or quality issues.
• Act as point of contact to support TMF audits and inspections as required.
• Ensure the CRO’s portion of the TMF is process in a timely and controlled manner.
• Support the management, tracking and quality of TMF migration from CROs eTMF to eTMF system.
• Author, contribute to, maintain and implement TMF management controlled documents and associated resources (e.g. training materials, knowledge databases)
• Support and/or deliver training across the organization, CRO and Vendors on the policies and procedures relative to and for TMF management.
• Foster positive relationships with external vendors and internal clinical development areas
• Work with CRO partners on the continued development of TMF and record management practices and expectations

Qualifications:

• Bachelor’s Degree or equivalent with 6+ years significant demonstrable related experience in pharmaceutical/biotechnology industry including records management experience in a GCP-regulated environment.
• Strong working knowledge of the TMF Reference Model
• Strong knowledge of Good Clinical Practices (GCP), regulations/guidelines and of the auditing process and compliance requirements in relation to TMF
• Experience of electronic document management system(s) and Veeva eTMF preferred.
• Working knowledge of Regulatory Agency audits and NDA/MAA Submission triggered inspections preferred.
• Strong interpersonal skills and ability to manage at all levels within a cross-functional organization through influence.
• Continuous improvement mindset and ability to function independently with a proactive, self-starter attitude.
• Proficient in common office technology e.g. Microsoft tools, teleconferencing, etc.
• Ability to handle a high volume of complex tasks with a given timeline.