Title Iii Administrative Coordinator

TITLE: Title III Administrative Coordinator         DEPARTMENT: Title III                                        EFFECTIVE DATE: TBD CLASSIFICATION: Staff-12 months STANDARD WORK HOURS: 37.5 LOCATION: On-Site-Main Campus         EMPLOYMENT STATUS: Full-time                 FLSA STATUS: Exempt                                                             SCOPE OF RESPONSIBILITY:  Oversees and administers day-to-day activities for the office, assisting in developing policies, procedures, and systems that ensure productive and efficient operation.  ESSENTIAL JOB FUNCTIONS:  Work closely with the Title III Director to initiate and follow up on grant initiatives including record keeping, performance reporting, and other related activities.  Assist the Director to ensure compliance with the rules and regulations governing the Title III program. Remains informed regarding Title III and Department of Education policies and grant terms/conditions. Prepare various paperwork, such as Requisitions, Check Requests, Purchase Orders, Purchase Order Change Forms, and authorizations for program purchases and travel requests. Assists Budget and Contracts Manager when needed. Assist in maintaining accurate files. Assist in the data collection, input, and processing of data related to the Title III grant.  Establishes and maintains collaborative working relationships with internal employees and campus stakeholders in assessing grant implementation issues and supports. Other duties as assigned by the Title III Director. Served as the logistical leader for the Office of Title III Programs. Maintained the Center’s official calendar which includes; scheduling quarterly meetings with Activity Directors, reminders for Mid-Year Reports and Year-End Reports, and Budget Narratives. Assisted the Director in the creation of all reports, and other required actions related to personnel, projects, and programs and maintains a current filing system for these materials and activities. This includes Title III APR, Mid-Year Reports, Year-End Reports, and Budget Narratives. Responsible for all required forms, reports, and submission of relevant documentation to meet timelines established by all relevant university administrative units. QUALIFICATIONS: Education/Experience: 4-year degree required, or equivalent years of experience directly related to the duties and responsibilities specified. Must be able to pass appropriate background/drug screenings. KNOWLEDGE, SKILLS, and ABILITIES:  Excellent oral, written, and communication skills; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. Requires a precise command of grammar, punctuation, spelling, and the correct usage of the English language. Must be adept at consistently multitasking while accurately attending to detail. Demonstrated ability to maintain confidently Skills in budget preparation and fiscal management Strong interpersonal and communication skills and the ability to work effectively with a wide range of constancies in a diverse community Project management skills Information research skills Organizing and coordinating skills Knowledge of office management principles and procedures Knowledge of procurement rules and regulations Knowledge of general accounting principles, procedures, systems, and documentation Knowledge of federal, state, and university regulations Ability to create, compose, and edit written materials Ability to develop and maintain recordkeeping systems and procedures Ability to gather data, compile information, and prepare reports Ability to resolve customer complaints and concerns. PHYSICAL REQUIREMENTS:  Work is normally performed in a typical interior/office work environment Very limited physical effort required No or very limited exposure to physical risk Limited travel only; occasional errands around campus and town Internal Candidates are Encouraged to ApplyApplicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visaKENTUCKY STATE UNIVERSITY is an Equal Opportunity EmployerThe functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.